Receptionist & Officer Coordinator

Apex Technology, Inc.•Los Angeles, CA

4d•Onsite

About The Position

As the Receptionist/Office Coordinator at Apex, you’ll be the first face our visitors see and the behind-the-scenes engine keeping our office running smoothly. From greeting clients to coordinating conference room schedules, managing office supplies and snacks, and helping with company events, you’ll play a big role in maintaining a welcoming, high-functioning workplace. This is a people-facing, detail-driven role based out of our facility in Playa Vista, CA.

Requirements

All applicants must be a U.S. Person
Prior experience in an administrative, receptionist, or office support role preferred
Friendly and professional demeanor with strong interpersonal and customer service skills
Highly organized with attention to detail and a knack for juggling multiple tasks
Comfortable using office tools and systems (e.g., Microsoft Office)
Flexible, resourceful, and happy to roll up your sleeves for whatever’s needed

Responsibilities

Greet and assist visitors, candidates, and vendors to ensure a professional and friendly experience
Assist in ordering and setting up catering and supplies for meetings and company events
Stock and maintain break room food at both Apex Factory One and Beethoven
Manage conference room bookings, including resolving double bookings and approving room requests
Coordinate with vendors for service and support needs - including daily lunch delivery, coffee machine maintenance and food deliveries
Serve as backup support for security during breaks and deliveries
Receive and distribute deliveries and mail
Take on other tasks as assigned to support the daily operation of the office
Other duties as assigned

Benefits

Shared upside: Receive equity in Apex, letting you benefit from the work you create
Best-in-class healthcare: 100% company-paid medical, dental, and vision for you and your dependents, plus $100k life insurance at no cost
Comprehensive PTO package to reset and recharge - starting at 15 days vacation, growing to 20+ days annually, plus 10 paid holidays
Competitive 401(k) plan with generous matching - 100% match on first 3%, 50% on next 2%
8 weeks paid parental leave plus childcare reimbursement up to $350/day for work-related travel
Daily catered lunch and unlimited snacks to keep you fueled throughout the day
Vibrant community: Monthly office BBQs, pickleball tournaments, run club, and social gatherings for you and your family
Your dream desk setup and all the tools you need to be your most productive self
World-class Playa Vista office with EV chargers, with the benefit of in-person collaboration with amazing coworkers and flexibility to integrate work and life
Real impact opportunity: Work alongside experts from aerospace, new space, and other cutting-edge industries to make a lasting difference