Receptionist/Office Services Coordinator

Triangle Manufacturing•Upper Saddle River, NJ

About The Position

Provide office and administrative services to support the company at large, with a specific focus on the Human Resources (HR) and Organizational Development (OD) teams. This role adheres to company procedures, applicable state and federal human resources regulations, and the Quality Management System (QMS).

Requirements

Associate’s degree from a two-year college or technical school, plus three (3) years of related experience in an office management or administrative role.
Ability to read, write, and speak English.
Ability to read and interpret operating and maintenance instructions, procedure manuals, and related documentation.
Ability to create effective and creative communications targeted to specific audiences.
Ability to speak effectively before groups of customers or employees.
Ability to perform basic mathematical functions, including addition, subtraction, multiplication, and division; compute rates, ratios, percentages, and discounts.
Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.
Strong interpersonal, customer service, and collaboration skills.
Detail-oriented, well-organized, and able to multitask and prioritize in a fast-paced, changing environment.
Resourceful problem-solving and sound decision-making abilities.

Responsibilities

Provide administrative support company-wide, including generating correspondence, documents, reports, mailings, and internal communications; distributing mail; managing file storage; laminating; and coordinating outsourced printing projects.
Manage the requisitioning and inventory of general office and cafeteria supplies, establishing relationships with reliable and cost-effective vendors.
Support HR-related activities, including coordinating new hire orientations and preparing associated materials; supporting reward and recognition programs; and acknowledging associates’ birthdays and other life events.
Plan and coordinate company-sponsored events such as special occasion celebrations, health and wellness activities, and town hall meetings.
Support customer visits and internal meetings by coordinating catering, materials, and conference room logistics.
Maintain the general appearance of building lobbies, conference rooms, and cafeterias.
Manage the purchase and/or lease of company uniforms and office equipment (e.g., copiers).
Troubleshoot equipment issues, coordinate repairs, maintain supply inventories, and provide user guidance to maximize equipment utilization.
Manage the company cell phone account, including evaluating service plans, coordinating upgrades and repairs, setting up phones for new associates, and managing number portability for departing associates.
Assist with creating accurate and timely associate communications via email, postings, newsletters, and presentations; support the design and upkeep of bulletin boards across all facilities.
Support OD-related activities, including data entry of training records, preparation of training materials, coordination of trainee travel arrangements, and other projects as needed.
Assist with developing the fiscal year budget for office-related services and equipment; monitor expenditures throughout the year and promote cost-reduction initiatives.
Understand and comply with company policies, safety guidelines, quality system procedures, and housekeeping standards.