Receptionist/Office Coordinator

Guidance Residential • Paterson, NJ

1d

About The Position

Guidance Residential, LLC is a strong, growing company that specializes in residential mortgage lending. Our team members are a vital strength in our ability to grow and continue to serve our customers. We currently have an opening for a full-time Receptionist/Office Coordinator , who will perform the full range of administrative duties, including welcoming visitors, assisting in event planning and managing the office functions. As a member of the administrative team, the ideal candidate will collaborate with office management to provide a customer experience that is consistent with the goals of GR, as well as, meet the needs of the internal and external customers.

Requirements

• Minimum two (2) years related experience
• Proficiency with MS Office programs, including MS Word, Excel, and PowerPoint
• Excellent administrative and organization skills
• Exceptional follow-up and customer service skills
• Able to communicate clearly and effectively with customers, co-workers and managers
• Strong attention to detail
• proven track record in exceptional follow-up and customer service, and must be able to prioritize multiple projects to ensure deadlines are met
• Must also be able to demonstrate initiative and use independent judgment within Guidance's established guidelines and procedures

Responsibilities

• Answers incoming telephone calls, determines purpose of callers, and forwards calls to appropriate personnel or department
• Answers questions about organization and provides callers with address, directions, and other information
• Retrieves messages from voice mail and forwards to appropriate personnel
• Welcomes on-site visitors, determines nature of business, and announces visitors to appropriate personnel
• Coordinates and arranges meetings
• Assists with event planning, including Masjid presentations and Realtor events
• Takes care of general housekeeping matters
• Performs clerical duties as needed, such as filing, photocopying, and collating
• Performs other duties as assigned by management to fulfill other office needs

Benefits

• Medical
• Dental
• Vision
• Flex Spending
• Life/AD&D
• STD
• LTD
• 401K
• Student Loan Payment
• Profit Sharing
• paid holidays
• vacation

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed