Receptionist / Office Assistant

1-800 Water Damage•Hayward, CA

9d•$19 - $21

About The Position

We’re looking for a friendly, organized, and proactive Receptionist / Office Assistant to join our growing real estate enterprise in the San Francisco Bay Area. This position plays a key role in creating a welcoming first impression for our clients and supporting the day-to-day operations of our office. The ideal candidate thrives in a dynamic environment, enjoys helping others, and takes pride in keeping things running smoothly — from managing the front desk to assisting with administrative tasks and company errands. We are a diverse real estate enterprise with multiple subsidiaries specializing in: Property Management Real Estate Development Architectural Design Photography Software Development Construction Water Damage Services Our team is united by a shared commitment to quality, innovation, and exceptional customer service .

Requirements

At least high school graduate or equivalent.
Previous experience as a receptionist, office assistant, or in a similar role preferred.
Excellent communication and interpersonal skills.
Professional, polished, and customer service–oriented demeanor.
Highly organized with strong attention to detail.
Proficient with Microsoft Office (Word, Excel, Outlook) and general office technology.
Ability to multitask and manage shifting priorities with ease.
Reliable, self-motivated, and able to work independently or as part of a team.

Nice To Haves

Valid driver’s license and reliable transportation for company errands are good to have, but not required.
Interest or background in the real estate industry is a plus.

Responsibilities

Warmly greet and assist visitors, clients, and team members.
Answer and route incoming phone calls professionally and efficiently.
Provide accurate information and support general inquiries.
Maintain a clean, organized, and welcoming reception area.
Receive, sort, and distribute mail, packages, and deliveries.
Run company errands (e.g., picking up supplies, delivering documents).
Manage office supply inventory and coordinate reorders.
Support administrative tasks such as data entry, filing, and recordkeeping.
Schedule meetings, book conference rooms, and assist in coordinating company events.
Work collaboratively across departments to ensure seamless office operations.
Handle confidential information with professionalism and discretion.
Perform other duties as needed to support the team and company operations.