Receptionist/Administrative Assistant

The Salvation Army USA Central Territory•Sault Ste. Marie, MI

14h

About The Position

The Receptionist/Administrative Assistant provides general office and project related support including assisting visitors, volunteers and staff, answering telephones, and general administration/receptionist duties.

Requirements

High School diploma or GED, or any equivalent combination of training and experience which provides the required knowledge, skills, and abilities
Maintain strict confidentiality
Excellent typing skills
Excellent organizational skills
Proficient in Microsoft Office 365
Working knowledge of TEAMS and SharePoint
Willingness to learn new software as needed
Complete Safe From Harm training, and keep current as needed

Responsibilities

Manages and distributes incoming calls, mail, email, and faxes.
Maintain a professional and compassionate attitude when interacting with all guests, clients, and public persons both in the office and on the phone.
Maintains inventory of supplies, furnishings, equipment; ordering supplies as needed.
Maintain tidy appearance of front office and lobby.
Prepares documents and letters to copy, distribute and file.
Maintain office files, mailing lists, and other records.
Assist in preparing various programs, schedules, reports, and meeting minutes as may be needed and in preparation for meetings.
Submit Corps statistics on a monthly basis.
Assist in organization, coordination, and implementation of special community and church events.
Provide Administrative Reporting of Corps’ financial statements to DHQ Corps Accounting Center
Make timely deposits of funds received (cartridges, grants, contributions, allocations, etc.)
Transmit deposit and manual/Imprest check detail to Corps Accounting.
Submit accounting items at least once a week.
Assist in screening clients to determine eligibility for assistance.
Assist in the maintenance of Case Work records. Learn and operate ServicePoint client database.
Assist in stocking food pantry and filling bags with appropriate food items; distributing food, personal needs, and various vouchers as needed.
Maintain schedule for Social Service appointments, communicating effectively with Social Service staff.
Perform other duties as assigned

Benefits

Health Care Benefits which include: AFLAC Voluntary life insurance benefits
Pension contributions (currently 6.0% of your earnings) begin the first quarter after 1 year of employment.
Vesting starts after three years of employment, 100% vested after five years of employment
The Salvation Army also offers a 403(b) voluntary retirement savings plan in which you may participate immediately, with approved vendors. There is currently no organizational match for 403(b) contributions.
Employee Discounts
Paid Time Off which includes: Sick days begin accruing the first of the month following 30 days of employment and you may begin to use accrued sick days once available.
Up to (6) earned sick days per year may be used as discretionary days.
Vacation begins accruing the first of the month after one full calendar month after employment begins, and you may begin to use vacation days after (90) days of employment.
The accrual rate is based upon years of service and approved hours worked.
You will receive up to 2 personal days per year based on date of hire.
Birthday off with pay.
Paid holidays are effective immediately