Administrative Assistant/Receptionist

OHagan Meyer•Denver, CO

7d•$45,000 - $53,000•Onsite

About The Position

Job Summary: O’Hagan Meyer is seeking to hire a full-time Receptionist/Administrative Assistant that can handle a fast-paced office environment. We are looking for candidates that are outgoing, personable, hospitable and resourceful. The receptionist will work collaboratively with attorneys and staff of the firm. 1-2 years of office experience is preferred. Recent College Grads are encouraged to apply. Duties & Responsibilities: Greeting Clients and Visitors Operating multi line phone system including transferring calls and forwarding voicemails Scheduling and confirming appointments Maintain firm conference room schedule and calendar Assist attorneys and staff with office administrative tasks which may include court filings, internal file maintenance, calendaring due dates and other matter related tasks as assigned Scanning and distributing incoming mail and deliveries daily Mailing documents via USPS, USPS Certified, UPS, and FedEx Assist with overflow projects including typing, formatting, researching, scheduling and coordinating meetings Keeping reception area clean, organized and presentable for guests Assist with maintaining office supply inventory and replenishing office supplies Other projects and tasks as assigned - Salary Range: $45,000 - $53,000

Requirements

Proficient with Microsoft Office Suite (Word, Excel and Outlook)
Proficient with Adobe PDF
Excellent interpersonal and customer service skills
Ability to operate and troubleshoot standard office equipment such as telephone, computer, photocopier/printer/scanner (multi-function machines) and postage machine
Ability to work in fast-paced environment
Excellent organizational skills and strong attention to detail
High school diploma or equivalent

Responsibilities

Greeting Clients and Visitors
Operating multi line phone system including transferring calls and forwarding voicemails
Scheduling and confirming appointments
Maintain firm conference room schedule and calendar
Assist attorneys and staff with office administrative tasks which may include court filings, internal file maintenance, calendaring due dates and other matter related tasks as assigned
Scanning and distributing incoming mail and deliveries daily
Mailing documents via USPS, USPS Certified, UPS, and FedEx
Assist with overflow projects including typing, formatting, researching, scheduling and coordinating meetings
Keeping reception area clean, organized and presentable for guests
Assist with maintaining office supply inventory and replenishing office supplies
Other projects and tasks as assigned