Receptionist / Administrative Assistant

OEC Group•New York, NY

3d•$50,000 - $50,000•Onsite

About The Position

OEC Group is currently looking for a Receptionist/Administrative Assistant to join our growing New York office. The Receptionist/Administrative Assistant is responsible for performing routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers. Please note: This position will start with training at our current Queens office and will relocate with the JFK branch to our New Hyde Park, NY location in Spring 2026.

Requirements

Associate’s degree and 1-3 years of related experience preferred.

Responsibilities

Retrieves messages from the company voicemail and forwards to the appropriate personnel.
Communicates with office management on any requisitions and/or outstanding projects.
Assists the Administration department with organizing company events such as the annual holiday party, summer picnic and various dinners.
Notifies employees of upcoming birthdays and assists in arranging monthly birthday celebrations.
Monitors inventory for all office supplies including kitchenware and orders supplies as needed.
Maintains overall cleanliness and presentation of the office/kitchen(s) and coordinates with cleaning services as provided by building management.
Coordinates with Human Resources during new hire orientation to provide employees with an ID badge, office pass and desk name plate.
Welcomes on-site visitors, determines nature of business, and announces visitors to appropriate personnel. Monitors visitor access and issues passes when required.
Maintains conference room schedule through Microsoft Outlook by booking appointments for meetings, interviews, trainings, etc.
Receives, sorts, and routes mail, and maintains and routes publications.
Creates and prints fax cover sheets, memos, correspondence, reports, and other documents when necessary.
Performs other clerical duties as needed such as filing, photocopying, and collating.