Receptionist/Administrative Assistant

Eide Bailly LLP•Beachwood, OH

16h•Onsite

About The Position

Answers the telephone in a professional manner and directs callers to appropriate personnel or department. Greeting and assisting all clients and visitors upon arrival at office. Ensures reception area, conference rooms and kitchen areas are maintained, stocked, and organized for clients and staff. Reviews, sorts, and routes incoming mail; ensures outgoing mail is collected, has proper postage and picked up. Includes maintaining activity log for client drop-offs and pick-ups. Manages UPS and FedEx activity. Manages office deliveries (front and rear doors, if applicable). Places orders for office supplies, maintaining proper office inventory, and stocking relevant areas. Manage meal orders for meetings and group lunches, including setup and cleanup. Completes projects assigned by the Office Administrator, including but not limited to memos, letters, and reports. Assist with general administrative tasks, including, but not limited to copying, faxing, and scanning. Assist with office equipment issues, reporting, and resolution. Includes vendor and/or IT communications. Assist with Departmental tasks as requested, with the approval of the OA. Ensures timely and accurate performance on assigned projects.

Requirements

You thrive in a high-volume, fast-paced work environment.
You are a multi-tasking master, and there has never been a deadline you could not meet.
You hold yourself to the highest professional standards and maintain strict client confidentiality.
You love collaborating and being part of a team but also enjoy working alone with limited supervision.
You have strong written and verbal communication skills.
You embrace technology and can demonstrate you have the skills to use computer-based technology to complete different tasks.
You are proficient in: Microsoft Excel: including the ability to create spreadsheets, perform data entry, use basic formulas, format worksheets. Microsoft Word: including formatting, creating tables, headers & footers, and utilizing mail merge functions. Docusign: including creating, sending, and tracking documents for e-signature. Adobe Acrobat: including creating, editing, and commenting on PDFs. Microsoft Outlook and Teams.
You have a high school diploma and 5 or more years of receptionist/administrative support experience and are willing to work overtime.
This position requires prolonged standing and sitting, some bending, stooping, and stretching, and the ability to lift 20 lbs.
Must be authorized to work in the United States now or in the future without visa sponsorship.

Nice To Haves

Experience in public accounting administration is preferred.

Responsibilities

Answers the telephone in a professional manner and directs callers to appropriate personnel or department.
Greeting and assisting all clients and visitors upon arrival at office.
Ensures reception area, conference rooms and kitchen areas are maintained, stocked, and organized for clients and staff.
Reviews, sorts, and routes incoming mail; ensures outgoing mail is collected, has proper postage and picked up. Includes maintaining activity log for client drop-offs and pick-ups.
Manages UPS and FedEx activity.
Manages office deliveries (front and rear doors, if applicable).
Places orders for office supplies, maintaining proper office inventory, and stocking relevant areas.
Manage meal orders for meetings and group lunches, including setup and cleanup.
Completes projects assigned by the Office Administrator, including but not limited to memos, letters, and reports.
Assist with general administrative tasks, including, but not limited to copying, faxing, and scanning.
Assist with office equipment issues, reporting, and resolution. Includes vendor and/or IT communications.
Assist with Departmental tasks as requested, with the approval of the OA.
Ensures timely and accurate performance on assigned projects.