Receptionist/Administrative Assistant
About The Position
Citizens Bank is seeking a Receptionist/Administrative Assistant to work with Capital Markets & Advisory and Private Bank in our New York office. This is an excellent opportunity for an accomplished Administrative professional to work side-by-side with the executives of the team. The qualified candidate will provide first class confidential, reliable, and comprehensive administrative support to the executive and their respective teams. Primary responsibilities include Front desk Receptionist duties including greeting executives and clients. Advanced administrative support that includes a daily variety of tasks supporting the Commercial Sales team. Manage executive calendar and day to day operations of the office. Serve as ambassador of the team in interfacing with key stakeholders and serving as general office manager for the department. Respond to, forward and/or distribute email communications as appropriate. Human Resource support, travel planning, travel expenses when needed. Uphold high standards for work quality and privacy. Maintain and order marketing supplies as needed. Data entry and reporting in Salesfore.com Strong presentation building skills (PowerPoint). Process payables/invoices for the office. Business Continuity Planning support. Ability to spearhead issues in the office: maintenance items, repairs, etc.
Requirements
- Administrative experience of 3+ years required
- Analytical skills and demonstrated experience preferred
- Ability to work independently with limited supervision
- Strong computer and problem-solving skills
- Solid written, verbal and communication skills
- Attention to detail and sensitivity to deadlines/confidentiality
- Ability to multi-task
- Excellent customer service skills
Nice To Haves
- Salesforce
- Oracle
- Microsoft Outlook and Teams
- Word
- Excel
- PowerPoint
Responsibilities
- Front desk Receptionist duties including greeting executives and clients
- Advanced administrative support that includes a daily variety of tasks supporting the Commercial Sales team
- Manage executive calendar and day to day operations of the office
- Serve as ambassador of the team in interfacing with key stakeholders and serving as general office manager for the department
- Respond to, forward and/or distribute email communications as appropriate
- Human Resource support
- Travel planning
- Travel expenses when needed
- Uphold high standards for work quality and privacy
- Maintain and order marketing supplies as needed
- Data entry and reporting in Salesfore.com
- Strong presentation building skills (PowerPoint)
- Process payables/invoices for the office
- Business Continuity Planning support
- Ability to spearhead issues in the office: maintenance items, repairs, etc.
Benefits
- comprehensive medical, dental and vision coverage
- retirement benefits
- maternity/paternity leave
- flexible work arrangements
- education reimbursement
- wellness programs
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Number of Employees
5,001-10,000 employees
