Receptionist/Administrative Assistant

Hill international•Phoenix, AZ

2d•Onsite

About The Position

Hill International is seeking a Receptionist/Administrative Assistant in Phoenix, Arizona The Receptionist/Administrative Assistant works with the client’s staff and visitors, to coordinate and organize various documents, correspondence, and handle requests from multiple sources. This position is on-site 8:00 AM to 5:00 PM Monday through Friday in Phoenix, AZ.

Requirements

Customer-service oriented with business professional demeanor and attire
Maintain reliable attendance and work on-site 8:00 AM to 5:00 PM Monday through Friday
Experience with electronic documentation, routing, and file management software and processes (Oracle, Adobe Sign)
Ability to sit at a desk for up to 8 hours per day
Ability to safely lift 10 pounds

Responsibilities

Provide general administrative support
Greet and assist visitors
Answer telephone – assist callers, document and relay messages and/or transfer calls
Distribute incoming mail and packages
Schedule package pick-up service
Maintain project calendars and schedule meetings
Create and monitor correspondence (weekly reports, memos)
Date-stamp, route log and track document
Change orders
Payment requests
Closeout requirements
Meeting Minutes
Maintain electronic documentation, files, and archives
Copy and scan documents
Print and post conference room schedules
Assist staff with obtaining vehicle keys and parking cards from the Key Watcher System