Webber - Receptionist/Admin Assistant - Regional Office

Ferrovial, S.A.•Tampa, FL

45d

About The Position

Are you passionate about driving project success and fostering a culture of continuous learning and innovation within a dynamic environment? Webber, an industry leader in construction and infrastructure, is seeking a dynamic Receptionist to join our team. We are seeking a Receptionist & Administrative Assistant to ensure smooth daily operations and continuous improvement of company front office procedures. Working closely with Webber's administrative teams, your role as Receptionist is to create and maintain a welcoming environment for visitors and employees, ensuring elevated levels of organizational effectiveness, communication, and safety.

Requirements

3+ Years proven experience as a Receptionist, or Administrative Assistant
Must have flexibility to work hours outside normal hours as needed for special events/meetings
Proficiency with office / reception administrative systems and procedures, including latest technology in reception/visitor/office management systems
Proficiency in MS Office (MS Excel, MS Word, and MS Outlook, in particular)
Hands on experience with front office equipment (e.g., phone systems, fax machines, printers, computers)
Experience assisting leaders with expense reports
Attention to detail and problem-solving skills
Excellent time management, as well as written and verbal communication skills
Strong organizational and planning skills
A creative mind with an ability to suggest and implement improvements
Minimum High School diploma: Business Administration degree preferred; additional experience in an administrative role of a large corporate office is a plus
Prior work experience in a fast-paced, professional atmosphere with a positive attitude and enthusiasm.
Poise and excellent communication skills is a must, utilizing meticulous, accurate, and strong organizational skills; ability to multi-task, manage priorities, while exemplifying high motivation and initiative.
Ability to lift up to 15 lbs.

Responsibilities

Point of contact to answer, route incoming calls, and take messages
Greet visitors and assist in arranging workspace, as necessary
Assist the Executive Assistants in supporting administrative needs for leadership / executives
Event planning - birthday celebrations, monthly team building, as needed
Serves as a liaison with the internal staff at all levels
Coordinate access with building property owner for employees and contractors
Coordinate with designated individuals for each corporate function to support onboarding new employees / contractors and deactivate leavers
Visitor management including, maintaining existing visitor logs and badges, and familiarity with new technology in this area
Work with team to greet candidates and transitions between interviewing personnel
Support maintaining current office configuration details / seating chart, phone lists, etc. Assist in the coordination and availability of conference rooms for meetings and events
Assure the setup of conference rooms before meetings alongside other administrative team members, to include drinks / snacks/ and catering
Maintain kitchen, mail room, and general office areas
Maintain inventory of supplies and coordinate ordering.
Keep refrigerators, kitchen and coffee bars clean and stocked with supplies.
Open and route incoming mail / packages to the appropriate persons and prepare outgoing mail including overnight courier requests.
Resolve maintenance items with the appropriate vendor as they arise.
Coordinate daily and intermittent cleaning services.
Other unlisted duties will be required

Benefits

Competitive base salary and bonus potential
Comprehensive benefits and a commitment to equal employment opportunities.
401k match up to 6%
Learning and development programs and education reimbursement
Opportunities for professional growth in a company that values innovation and sustainability.
A collaborative culture that values each member of our team.

Stand Out From the Crowd

Upload your resume and get instant feedback on how well it matches this job.

Upload and Match Resume