Office Admin

Pye-Barker Fire & Safety • Spartanburg, SC

12d

About The Position

Make a difference, protect lives, and achieve your dreams. Build your career with the industry-leading fire, life safety and security company. An Accounts Receivable Administrator is responsible for collecting payments for a company using skills in project management, organization and communications to collect the payments from clients and customers. Accounts Receivable Managers oversee the tracking of payments, banking deposits and reports that document profits and losses for an organization. Essential Duties & Responsibilities: Initiates contact with customers having delinquent accounts, determining reason and arranging for collection. Provides consistent, professional, courteous, and high-quality customer service. Performs research and updated recordkeeping of customer information. Maintain current and detailed collection notes. Oversees the daily workflow of the department. Provides constructive and timely performance evaluations. Apply client payments via check and credit card. Responds to telephone inquiries and assists in resolving questions related to the customer accounts and documents accordingly. Responsible for the timely and accurate distribution of client invoices that are mailed each cycle. Maintains confidentiality of financial records. Daily check deposits. Perform other job-related duties as may be assigned. Prepares, posts, verifies, and records customer payments and transactions related to accounts receivable. Creates invoices according to company practices; submits invoices to customers. Maintains and updates customer files, including name or address changes, mergers, or mailing attentions. Drafts correspondence for standard past-due accounts and collections, identifies delinquent accounts by reviewing files, and contacts delinquent accountholders to request payment. Creates reports regarding the current status of customer accounts as requested. Research customer discrepancies and past-due amounts with the assistance of the Collections Manager and other staff. Collaborates with the Collections Manager to reconcile accounts receivable on a periodic (at least bimonthly) basis. Generates monthly billing statements based on the general ledger. Copies, files, and retrieves materials for accounts receivable as needed. Relays changes of information to appropriate employees. Performs other related duties as assigned.

Requirements

• High school diploma or equivalent required
• At least three years of related experience required.
• Excellent verbal and written communication skills.
• Proficient in Microsoft Office Suite or related software as well as other accounting software programs.
• Ability to operate related office equipment, such as computers, 10-key calculator, and copier.
• Ability to work independently and in a fast-paced environment.
• Ability to anticipate work needs and interact professionally with customers.
• Excellent organizational skills and attention to detail.
• Adheres to the Code of Conduct, Confidentiality Agreement, and Company Safety Policy.
• Performs other duties as assigned.
• Prolonged periods sitting at a desk and working on a computer.

Responsibilities

• Initiates contact with customers having delinquent accounts, determining reason and arranging for collection.
• Provides consistent, professional, courteous, and high-quality customer service.
• Performs research and updated recordkeeping of customer information.
• Maintain current and detailed collection notes.
• Oversees the daily workflow of the department.
• Provides constructive and timely performance evaluations.
• Apply client payments via check and credit card.
• Responds to telephone inquiries and assists in resolving questions related to the customer accounts and documents accordingly.
• Responsible for the timely and accurate distribution of client invoices that are mailed each cycle.
• Maintains confidentiality of financial records.
• Daily check deposits.
• Perform other job-related duties as may be assigned.
• Prepares, posts, verifies, and records customer payments and transactions related to accounts receivable.
• Creates invoices according to company practices; submits invoices to customers.
• Maintains and updates customer files, including name or address changes, mergers, or mailing attentions.
• Drafts correspondence for standard past-due accounts and collections, identifies delinquent accounts by reviewing files, and contacts delinquent accountholders to request payment.
• Creates reports regarding the current status of customer accounts as requested.
• Research customer discrepancies and past-due amounts with the assistance of the Collections Manager and other staff.
• Collaborates with the Collections Manager to reconcile accounts receivable on a periodic (at least bimonthly) basis.
• Generates monthly billing statements based on the general ledger.
• Copies, files, and retrieves materials for accounts receivable as needed.
• Relays changes of information to appropriate employees.
• Performs other related duties as assigned.

Benefits

• Excellent pay
• Medical, dental, vision
• Company paid life insurance
• Company paid short-term disability
• 401K with employer match
• Paid vacation and company holidays
• Training and Career Development
• Company vehicle (if job applicable)
• Immediate qualification for the ALL In Ownership Plan for all eligible full-time employees

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees