Receptionist/Accounting Assistant

Legacy Group Interiors•Renton, WA

6d•$20 - $29

About The Position

The Receptionist/Accounting Assistant is the gate keeper and first point of contact adding to our clients and guests’ experiences who call or stop by our showroom. Duties and responsibilities include ready to start each day with a positive attitude and helpful energy. This role also provides administrative and accounting support to ensure the office is running smoothly by supporting the office through a wide variety of tasks related to communication and organization.

Requirements

Upbeat and fun attitude as the face of Legacy Group
Neat and professional appearance
Excellent time management skills and ability to prioritize
Master multi-tasker
Strong organizational and planning skills
Excellent communication skills
Knowledge of office management systems and procedures
Proficient in MS Office Suite
Desire to be helpful, initiative-taking, and create a positive presence in the Legacy Group workplace
Show up curious and willing to learn new things

Nice To Haves

1-2 years of answering phones as a receptionist and/or clerical experience
Flooring industry experience a plus
Job Runner software or other ERP system experience

Responsibilities

Answering phones and directing calls in an upbeat customer service fashion
Greet clients, suppliers and vendors offering water, coffee, tea, etc.
Receive, sort and distribute the mail
Print conference rooms schedule
Make coffee daily and restock snacks
Empty the dishwasher in the morning and start it before you leave
Maintain office supplies inventory, check stock, placing orders and verify receipt of supplies
Renew fleet vehicle tabs online as needed
Assist with organizing customer samples
Solve customer problems or find the right person to solve the problem
Responsible for confidential and time sensitive material
Data Entry- Updating Accounts Receivable spreadsheet with payments received
Data Entry- Entering Accounts Payable invoices
Calling in Credit Card Payments to vendors as requested
Reconcile Vendor statements and confirm all invoices are paid; help resolve any discrepancies
Job costing Installer hours in Job Runner
Adjust costs in Job Runner through additional transactions as requested
Formatting the weekly Accounts Receivable report
Depositing checks and sending out the Daily Deposit
Assist with check runs by generating checks to pay vendors based off invoices received
Drop off checks and various packages to the post office
Maintain the list of approved subcontractors all year
Assist with the subcontractor prequalification process by verifying required documents and following up with subcontractors until all documents are received
Special requests/projects as requested
Embodies Legacy Group Values as defined on the Paddlers Guide

Benefits

Affordable medical, dental, and vision coverage available for you and your dependents
Employer funded Health Reimbursement Account with medical plan enrollment
401k Matching program up to 5% of your wages
Roth 401k option
Employer paid $50,000 Group Term Life Insurance and Long-Term Disability Insurance coverages
Company cell phone or cell phone reimbursement credit
3 weeks paid time off
7 paid holidays/year + 1 floating holiday
Ongoing training opportunities fostering career development
Family oriented team environment