Rebate Coordinator

Feeser's Food Distributors • Harrisburg, PA

2d

About The Position

The Rebate Coordinator is responsible for management and maintenance of all rebates from set-up through month-end billing. The Rebate Coordinator will work closely with vendors and our Sales and Purchasing Teams to ensure completeness and accuracy of all rebates.

Requirements

• Organizing and prioritizing daily activities
• Attention to detail and accuracy
• Data entry skills
• Microsoft Office Suite (Outlook, Word, Excel)
• Associates degree or equivalent from a two-year college (required)
• Minimum 2 years of data entry experience (required)

Nice To Haves

• Knowledge of general accounting principles (preferred)
• Experience with large ERP (preferred)

Responsibilities

• Oversee the entire rebate process, from setup to tracking sales and ensuring accurate rebate issuance
• Keep detailed and up-to-date records of each customer's rebate agreements, amounts, and effective dates
• Serve as the point of contact for all rebate-related matters between accounts payable, sales, marketing, vendors, and customers.
• Ensures promotional pricing and rebates are correctly applied and tracked.
• Adhere to company policies and external rebate regulations and assist with audit processes when necessary.
• Process rebate calculations, payments, accruals, and reconciliations
• Reconcile rebate accruals with actual payments and resolve any discrepancies.
• Resolve rebate-related issues or disputes promptly and amicably.
• Maintain positive working relationships with suppliers for ongoing cooperation.
• Participate in cross-functional teams to integrate rebate management with business processes.
• Manage and optimize customer and vendor rebate programs
• Analyze rebate data, identify trends, and prepare reports on financial impact
• Support audits, policy compliance, and continuous process improvement
• Coordinate GPO, promotional, and purchase-based rebate programs
• Track and invoice sales and purchase based rebates
• Maintain various vendor accounts receivable accounts by posting payments and making necessary adjustments
• Communicate professionally and clearly with others within the organization phone and/or e-mail

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree