Real Estate Transaction Coordinator

Vertu Agent

10h

About The Position

We are seeking a highly organized and detail-oriented Real Estate Transaction Coordinator to support our agents and clients throughout the lifecycle of real estate transactions. As a Real Estate Transaction Coordinator, you will manage the administrative and compliance aspects of transactions from contract to close. You’ll coordinate documentation, track critical deadlines, and serve as a central point of communication between agents, clients, and transaction partners to ensure every deal progresses smoothly, accurately, and on time.

Requirements

• High school diploma or equivalent.
• 1–3 years of experience in real estate, listing coordination, administrative support, or digital content creation.
• Proficiency with real estate platforms such as MLS systems, Dotloop, Skyslope, Qualia, or similar transaction tools.
• Strong working knowledge of marketing and design platforms (Canva, Adobe Creative Suite, or similar).
• Familiarity with listing syndication tools , property websites, virtual tour platforms, and social media management tools.
• Ability to upload listings, update price changes, and maintain accurate online property marketing.
• Strong knowledge of Microsoft Office Suite or Google Workspace .
• Comfortable using e-signature tools (DocuSign, Adobe Sign) and scheduling platforms for photography, inspections, and staging.
• Excellent written and verbal communication for interacting with sellers, agents, vendors, and service providers.
• High attention to detail when preparing listing materials, reviewing MLS data, or formatting marketing assets.
• Strong organizational skills to manage multiple listings, deadlines, and marketing campaigns simultaneously.
• Ability to create marketing collateral such as flyers, feature sheets, email blasts, and social media posts.
• Strong eye for design and branding consistency across marketing assets.
• Ability to coordinate and schedule property photos, videos, staging, open houses, and vendor services.
• Time management skills to ensure listings go live quickly and marketing timelines are met.
• Problem-solving skills to handle last-minute changes, vendor delays, or listing updates.
• Professionalism, discretion, and excellent client-service mindset when dealing with homeowners and prospects.
• Understanding of MLS compliance rules, property disclosure requirements, and brokerage listing standards.
• Adherence to branding guidelines, marketing policies, and documentation procedures.
• Commitment to maintaining accurate and compliant listing files, seller records, and marketing materials.
• Strict compliance with data security protocols when handling seller information and property documents.
• Ability to identify missing documents, compliance issues, or listing inaccuracies and escalate appropriately.

Nice To Haves

• Associate’s or Bachelor’s degree in Marketing, Communications, Business Administration, Real Estate, or a related field.
• Prior experience working in a real estate team , brokerage , or marketing-focused role strongly preferred.
• Experience coordinating listing documents, vendors, and marketing materials is highly desirable.

Responsibilities

• Coordinate and manage all stages of real estate transactions from executed contracts through closing.
• Track critical deadlines, contingencies, and milestones to ensure transactions remain on schedule.
• Organize, maintain, and audit transaction files to ensure accuracy and compliance with brokerage, MLS, and regulatory requirements.
• Upload, update, and manage transaction documentation in platforms such as Dotloop, Skyslope, Qualia, or similar systems.
• Communicate with agents, clients, lenders, escrow/title companies, inspectors, and vendors to gather and distribute required information.
• Monitor compliance items, identify missing documents, and proactively resolve issues before closing.
• Provide regular transaction status updates to agents and internal stakeholders.
• Maintain professionalism and confidentiality when handling sensitive client and transaction information.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED