Real Estate Transaction Coordinator
About The Position
Team Kelli Lang RE/MAX Gateway is looking for a detail-oriented, proactive Transaction Coordinator to support our #1 real estate team. Based in our Anacortes office, this full-time role guides transactions from contract to close—managing paperwork and deadlines, coordinating inspections and repairs, communicating with escrow, and keeping both clients and agents on track every step of the way. While we love having our people in-house, we’re open to a remote setup for an exceptional fit. This position is Monday–Friday, 9:00 AM–5:00 PM Pacific, and is ideal for someone who thrives in the details, communicates clearly, and enjoys being the steady force behind a smooth, stress-free closing experience. We believe great teams deliver great outcomes, and we’d be grateful to welcome the right person into this role. Apply today!
Requirements
- At least one year of experience in a real estate administrative, transaction, or support role
- Working knowledge of Purchase and Sale Agreements and related contract documents
- Strong understanding of the full real estate transaction process from contract to close
- Excellent written and verbal communication skills with a polished, professional tone
- Willingness to cross-train and step in to support teammates as needed
- Sharp critical-thinking skills with exceptional attention to detail
- Highly organized, tech-savvy, and committed to maintaining accurate and compliant records
- Friendly, confident phone presence and client-facing professionalism
- Strong spelling, grammar, and overall communication accuracy
- Reliable, methodical, and consistent in completing tasks and meeting deadlines
- Comfortable working in web-based platforms and digital tools
- Ability to help implement and adapt to a new transaction management system
Responsibilities
- Collect and manage all required signatures and documentation to keep transactions moving smoothly from contract to close
- Prepare, organize, and maintain complete transaction files with accuracy and attention to detail
- Ensure every file meets all local, state, and brokerage compliance requirements
- Coordinate and communicate with lenders, appraisers, inspectors, title, and escrow partners throughout the transaction
- Track all contract dates, deadlines, and deliverables to ensure nothing is missed
- Manage a high-volume pipeline of approximately 50–80 transactions per month
- Serve as a reliable point of contact for cooperating agents, lenders, title reps, and all parties involved
- Schedule and coordinate inspections, appraisals, and related appointments
- Monitor repair requests and work orders, following up to confirm timely completion
- Maintain an up-to-date transaction deadline calendar and organized records at all times
- Distribute documents to the appropriate parties quickly and efficiently
- Follow established transaction checklists and internal processes
- Proactively review systems and workflows, offering thoughtful suggestions for improvement
- Provide additional administrative and operational support to the team leader as needed
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
