Real Estate Transaction Coordinator

Truss Real Estate • Houston, TX

1d

About The Position

Truss Real Estate is a fast-growing, builder-focused brokerage known for high transaction volume, strong systems, and long-term builder partnerships. We’re seeking a Transaction Coordinator who thrives in a fast-paced environment, takes ownership of their work, and wants to play a meaningful role in shaping how our operations scale. This role is ideal for someone who values structure and enjoys improving processes, supporting a close-knit team, and being entrusted with real responsibility. At Truss, we move quickly—but we do it together. We care deeply about our people, invest in their growth, and create space for individuals who want to grow alongside the business, not get lost inside it. Builder Transaction Management Coordinate and manage all builder transactions from executed purchase agreement through closing Serve as the primary transaction point of contact for builders, agents, title companies, and lenders Track critical deadlines, milestones, and contingencies to ensure timely and smooth closings Support high-volume, repeat builder projects with consistency and attention to detail Listing & Pre-Listing Coordination (Builder Inventory) Prepare and manage listing agreements, disclosures, CMAs, and builder-specific listing documentation Coordinate photography, staging, signage, lockbox access, and marketing readiness for new construction homes Input, update, and maintain accurate listing data in MLS and all marketing platforms Ensure listing information remains current throughout construction, pricing changes, and status updates Builder Communication & Relationship Support Maintain proactive communication with builders regarding timelines, inspections, appraisals, and closing readiness Communicate the offer terms to builders once negotiated by leadership Provide builders with ongoing updates related to showings, buyer activity, inspections, and transaction progress Act as a reliable extension of the Truss team to support strong, long-term builder relationships Contract, Compliance & Documentation Review contracts, amendments, and transaction documents for completeness and accuracy Submit all required documentation to the broker for compliance and file auditing Maintain organized and compliant transaction files in Truss systems Ensure brokerage, MLS, and regulatory requirements are consistently met Inspections, Appraisals & Repair Coordination Schedule inspections, appraisals, blue tape walks, final walks, and closings Communicate inspection findings and repair requests between buyers’ agents and builders Track repair resolutions and follow through to completion prior to closing Assist with appraisal coordination and timing to support accurate valuation Title, Lender & Closing Coordination Coordinate with title companies and lenders to ensure smooth escrow and loan progression Provide loan status updates to internal leadership as needed Manage closing logistics, possession timelines, and final documentation Support or attend closings when required Internal Tracking & Reporting Maintain and update internal transaction trackers and builder spreadsheets Support leadership with reporting related to active listings, pending transactions, and closings Assist with builder project organization across multiple developments or communities Post-Closing & Client Follow-Up Coordinate post-closing follow-ups as required by Truss processes Assist with client service needs related to move-in logistics, warranty contacts, or vendor recommendations Support referral requests and relationship continuity post-transaction General Support Provide light problem-solving support on active transactions and escalate issues to leadership when appropriate Support brokerage operations and builder initiatives as needed to ensure seamless execution

Requirements

• Exceptional Time Management
• Exceptional Communication Skills

Nice To Haves

• Real Estate License (preferred)
• Real Estate Transaction Experience

Responsibilities

• Coordinate and manage all builder transactions from executed purchase agreement through closing
• Serve as the primary transaction point of contact for builders, agents, title companies, and lenders
• Track critical deadlines, milestones, and contingencies to ensure timely and smooth closings
• Support high-volume, repeat builder projects with consistency and attention to detail
• Prepare and manage listing agreements, disclosures, CMAs, and builder-specific listing documentation
• Coordinate photography, staging, signage, lockbox access, and marketing readiness for new construction homes
• Input, update, and maintain accurate listing data in MLS and all marketing platforms
• Ensure listing information remains current throughout construction, pricing changes, and status updates
• Maintain proactive communication with builders regarding timelines, inspections, appraisals, and closing readiness
• Communicate the offer terms to builders once negotiated by leadership
• Provide builders with ongoing updates related to showings, buyer activity, inspections, and transaction progress
• Act as a reliable extension of the Truss team to support strong, long-term builder relationships
• Review contracts, amendments, and transaction documents for completeness and accuracy
• Submit all required documentation to the broker for compliance and file auditing
• Maintain organized and compliant transaction files in Truss systems
• Ensure brokerage, MLS, and regulatory requirements are consistently met
• Schedule inspections, appraisals, blue tape walks, final walks, and closings
• Communicate inspection findings and repair requests between buyers’ agents and builders
• Track repair resolutions and follow through to completion prior to closing
• Assist with appraisal coordination and timing to support accurate valuation
• Coordinate with title companies and lenders to ensure smooth escrow and loan progression
• Provide loan status updates to internal leadership as needed
• Manage closing logistics, possession timelines, and final documentation
• Support or attend closings when required
• Maintain and update internal transaction trackers and builder spreadsheets
• Support leadership with reporting related to active listings, pending transactions, and closings
• Assist with builder project organization across multiple developments or communities
• Coordinate post-closing follow-ups as required by Truss processes
• Assist with client service needs related to move-in logistics, warranty contacts, or vendor recommendations
• Support referral requests and relationship continuity post-transaction
• Provide light problem-solving support on active transactions and escalate issues to leadership when appropriate
• Support brokerage operations and builder initiatives as needed to ensure seamless execution

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed