Real Estate Transaction Coordinator

Ashley Delp Team • Billings, MT

9d

About The Position

Our real estate office is seeking a transaction coordinator who can effectively assist our valued home buyers and sellers from contract to close. You’ll work to make sure home inspections are arranged, assist with escrow documentation, schedule inspection appointments and repairs, and assure offers and counteroffers are approved. Applicants should enjoy helping people and continually learning how to streamline our process. Sound like something you’d love? Apply now! Channel your positive and upbeat energy into all aspects of your work Embrace a fast-paced learning environment as an integral aspect of personal and professional growth Communicate with a high level of professionalism with clients, lenders, title agents, and fellow agents Maintain an updated real estate license through ongoing training and staying informed on relevant industry information Serve as the accountability guru for agents, ensuring nothing falls through the cracks Navigate closing systems adeptly, ensuring quality control throughout the process Conduct preliminary audits for each file, meticulously attending to details Craft timelines, calendar reminders, and scheduled calls for all involved parties Master the art of time-blocking, leveraging it as your secret weapon for efficiency Demonstrate punctuality and a polished appearance, recognizing the importance of presenting oneself professionally each day Coordinate home inspections, negotiate repair prices, and oversee the resolution of outstanding items Schedule moving times and attend all closing-related events Input client information, track transaction activities, and maintain compliant files to the satisfaction of the office broker Commence your day with a self-starter mindset Expertly juggle daily tasks through ninja-like prioritization skills Display exceptional organizational capabilities, with a checklist-aficionado mindset Punctuality is ingrained in your professional approach Exhibit a top-notch work ethic Meet deadlines with the finesse of a champion Possess a natural affinity for working with systems Uphold a strong sense of accountability as your secret sauce Radiate abundant energy and view customer service as not just a job but a passion Multitasking is second nature to you, and you manage numerous files like a maestro Communicate effectively, both in written and verbal forms

Requirements

• Channel your positive and upbeat energy into all aspects of your work
• Embrace a fast-paced learning environment as an integral aspect of personal and professional growth
• Maintain an updated real estate license through ongoing training and staying informed on relevant industry information
• Serve as the accountability guru for agents, ensuring nothing falls through the cracks
• Navigate closing systems adeptly, ensuring quality control throughout the process
• Conduct preliminary audits for each file, meticulously attending to details
• Craft timelines, calendar reminders, and scheduled calls for all involved parties
• Master the art of time-blocking, leveraging it as your secret weapon for efficiency
• Demonstrate punctuality and a polished appearance, recognizing the importance of presenting oneself professionally each day
• Commence your day with a self-starter mindset
• Expertly juggle daily tasks through ninja-like prioritization skills
• Display exceptional organizational capabilities, with a checklist-aficionado mindset
• Punctuality is ingrained in your professional approach
• Exhibit a top-notch work ethic
• Meet deadlines with the finesse of a champion
• Possess a natural affinity for working with systems
• Uphold a strong sense of accountability as your secret sauce
• Radiate abundant energy and view customer service as not just a job but a passion
• Multitasking is second nature to you, and you manage numerous files like a maestro
• Communicate effectively, both in written and verbal forms
• A high school diploma is mandatory

Nice To Haves

• Holding a real estate license would be the cherry on top
• Some college experience considered advantageous

Responsibilities

• Arrange home inspections
• Assist with escrow documentation
• Schedule inspection appointments and repairs
• Assure offers and counteroffers are approved
• Communicate with clients, lenders, title agents, and fellow agents
• Maintain an updated real estate license through ongoing training and staying informed on relevant industry information
• Serve as the accountability guru for agents
• Navigate closing systems adeptly
• Conduct preliminary audits for each file
• Craft timelines, calendar reminders, and scheduled calls for all involved parties
• Coordinate home inspections, negotiate repair prices, and oversee the resolution of outstanding items
• Schedule moving times and attend all closing-related events
• Input client information, track transaction activities, and maintain compliant files to the satisfaction of the office broker

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED