Real Estate Team Listing Coordinator
About The Position
Love the details and enjoy keeping everything on track? Thrive in a fast-paced, high-performing environment? We're serious when we say fast-paced! Team Kelli Lang RE/MAX Gateway—the #1 RE/MAX team in Washington—is looking for an experienced Listing Coordinator to join our in-house team in Anacortes, WA. This role is ideal for someone with MLS experience or a strong real estate background who takes pride in accuracy, organization, and delivering a seamless client experience. As our Listing Coordinator, you’ll play a critical role in launching and managing listings from start to finish. From preparing price opinions and entering listings into the MLS to managing systems, timelines, and details behind the scenes, you’ll ensure every property goes live smoothly and professionally—setting both our agents and clients up for success. This is a full-time, in-office position for someone who enjoys being the steady force behind a winning team. If you’re detail-driven, proactive, and ready to be a key part of a top-producing real estate organization known for five-star service, we’d love to connect.
Requirements
- Strong computer proficiency; MLS experience strongly preferred
- Clear, professional verbal and written communication skills
- Exceptional attention to detail with strong organizational habits
- Ability to manage deadlines independently and follow through consistently
- Confident, polished, and approachable with clients and team members
- Detail- and process-oriented with high personal standards
- Collaborative team player who values shared wins and accountability
- Direct, dependable communicator who takes pride in doing things right
Nice To Haves
- Prior experience in real estate or a customer-facing role highly desired
- Familiarity with Authentisign, ShowingTime, and real estate CRMs is a plus
- Strong problem-solving skills with a relationship-focused mindset
- Self-motivated with a strong sense of urgency and ownership
- Quick learner who adapts well to new systems and evolving processes
- Comfortable stretching beyond your comfort zone and taking initiative
Responsibilities
- Manage and maintain real estate databases and systems (CTE, Follow Up Boss, Shaker, Paperless Pipeline) to ensure all information is accurate and current
- Prepare, coordinate, and track listing documents using Transaction Desk and Authentisign
- Act as the primary point of contact for sellers throughout the pre-listing process, guiding them to a smooth market launch
- Enter, upload, and verify MLS listings, including photos, supplements, and remarks, ensuring accuracy and compliance
- Coordinate and confirm staging, photography, signage, and lockbox installation
- Communicate regularly with escrow and title, cooperating agents, and vendors to keep timelines on track
- Monitor each listing from pre-list to active status, updating internal systems and reports accordingly
- Provide a white-glove, high-touch experience so sellers feel informed and supported at every step
- Ensure all listings meet MLS, local board, and brokerage compliance requirements
- Identify opportunities to improve systems, workflows, and processes that support productivity and long-term team growth
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
