Listing Coordinator

Team Kelli Lang RE/MAX Gateway•Anacortes, WA

15h•Hybrid

About The Position

Listing Coordinator for #1 Real Estate Team Do you thrive on details, deadlines, and getting things done right the first time? Are you energized—not overwhelmed—by a fast-moving environment where priorities shift and precision matters? We mean it when we say fast-paced. Team Kelli Lang RE/MAX Gateway—the #1 RE/MAX team in Washington—is hiring a Listing Coordinator to join our team. We would prefer in-house, but can be remote for the right candidate. This role is best suited for someone with MLS experience or a strong real estate background who brings sharp critical thinking, strong organization, and the ability to solve problems without waiting to be told what to do. As our Listing Coordinator, you will own the listing process from pre-list to live on the market. You’ll prepare price opinions, manage listing data, coordinate vendors, and ensure every detail is correct, compliant, and on time. You are the behind-the-scenes driver making sure our listings launch smoothly, and clients feel confident and cared for. This is a full-time role for someone who takes pride in being reliable, proactive, and highly detail-oriented. If you enjoy being trusted with responsibility, thinking three steps ahead, and supporting a top-producing team known for five-star service, we’d love to connect. Hours will be during Pacific time office hours.

Requirements

Strong computer proficiency; MLS & Washington state contract experience strongly preferred
Clear, professional written and verbal communication skills
Exceptionally detail-oriented with strong organizational and time-management skills
Proven ability to manage deadlines independently and follow through without constant supervision
Confident, polished, and professional with both clients and team members
Prior experience in real estate or a transaction-focused or customer-facing role is highly desired
Strong critical thinking and problem-solving skills
Self-motivated with a strong sense of urgency and ownership over your work
Quick learner who adapts easily to new systems and evolving processes
Comfortable taking initiative, making decisions, and being accountable for results
Process-driven with high personal standards for accuracy and performance
Team-oriented with a strong sense of responsibility and pride in shared success
Reliable, direct communicator who values doing things correctly and efficiently

Nice To Haves

Familiarity with Authentisign, ShowingTime, and real estate CRMs is a plus

Responsibilities

Manage and maintain real estate databases and systems (CTE, Follow Up Boss, Shaker, Paperless Pipeline) with a high standard for accuracy and consistency
Prepare, coordinate, and track listing documents using Transaction Desk and Authentisign
Serve as the main point of contact for sellers during the pre-listing phase, guiding them through the steps needed for a successful market launch
Enter, upload, and verify MLS listings, including photos, supplements, and remarks, ensuring accuracy, completeness, and compliance
Coordinate and confirm staging, photography, signage, and lockbox installation
Communicate with escrow, title, vendors, and cooperating agents to keep timelines on track
Monitor each listing from pre-list through active status and update internal systems and reports accordingly
Deliver a high-touch, professional experience so sellers feel informed, supported, and confident throughout the process
Ensure all listings meet MLS, local board, and brokerage compliance standards
Identify and suggest improvements to systems, workflows, and processes to increase efficiency and reduce errors
Anticipate issues before they become problems and take initiative to resolve them