Real Estate Project Administrator

O'Reilly Auto Parts•Springfield, MO

45d

About The Position

The P.A. will maintain ownership of each store from site selection through store opening. They will maintain all formal communications as it pertains to the development schedule and lease obligations. Manage the overall development and construction of each store. Maintain strategic vision towards resource management and provide checks and balances for cost control.

Requirements

Bachelor's degree in Business Administration or Construction Management and 3 years experience in a construction related position, preferably in the public sector, or comparable related experience.
3-5 years experience in corporate real estate with an emphasis on project management, information gathering and reporting.
Knowledge of Microsoft Office; including Excel, Word and Power Point.
Excellent ability to organize projects.
Time management is an essential skill. Set clear timelines for task due dates. Keep timelines up to date.
Superior communication skills with all individual departments, general contractors, landlords, etc.
Must demonstrate networking ability and maintain a can do attitude with respect to dealing with consultants, contractors, vendors landlords and team members.
Personable, able to deal within the framework of a large organization and work with others as a team player.
Ability and desire to quickly learn new job related information.
Display professional appearance and conduct.
Work in a manner which maintains the Company's highest level of quality.
Must maintain confidentiality.
Strong communication skills.

Responsibilities

Assist the Expansion Committee by providing solutions, pricing and development feasibility for prospective properties.
Respond to municipality violations for prospective properties prior to project commencement.
Review Geotechnical Reports, Phase 1/2/3, Asbestos Surveys, Lease Documents and provide solutions for conflicts with the intended development.
Receive the construction documents from the Design Department. Review the plans for feasibility of construction as well as value engineering opportunities. Review the Lease and Work Letter to understand the specific terms of individual leases. Contact the landlord to discuss the project, terms of the lease and verify the landlord has submitted for all necessary permits.
Place the project onto the R.E. Schedule based on historical data, consultant reports, location, climate and operational strategy.
Review the preliminary pre-engineered metal building order and verify the proper dimensions have been designed and the appropriate materials are being ordered. Once the order has been verified, provide final approval for fabrication.
Assist the design team by securing the necessary surety's, special inspection documentation and permit applications.
Review preliminary and final construction documents for feasibility of construction and value engineering opportunities.
Negotiate with authorities having jurisdiction (state, city, fire marshals, etc.) for a reasonable scope of work and fee structure. Such as impact fees that can elevate rent factors by as much as 50%.
Track projects throughout due diligence and design phases and make necessary adjustments to the R.E. Schedule. Communicate with the necessary internal departments so they are aware for their budgeting and planning needs.
Issue a tentative schedule to Operations, Inventory Control, Store Installations and National Account Vendors when a project has been scheduled for less than 90 days.
Develop a list of bidders based on general contractor (G.C.) workloads, performance, licensing and geographical location. Once bidders have been qualified, present the bid list to the Construction Manager for approval.
Strategically select the appropriate G.C. based on geographical location, work load, skill set and secure approval from the Construction Manager.
Work with the Construction Coordinator (C.C.) to issue R.F.P.'s, notify the appropriate reporting agencies and Operations.
Issue R.F.P.'s to construction material testing companies. Submit the Statement of Special Inspections as well as the construction documents for bidding purposes.
Monitor design changes and oversee the issuance of addenda and proposal requests.
Qualify all proposals and assure they reflect the construction documents.
Work with the C.C. on the Bid Tabulation Report and prepare the Rent Factor Change Form to notify the necessary parties of any variance in the estimated rent factor given by the Expansion Committee.
Qualify the initial proposal and negotiate individual price points, as well as scope of work, to gain the greatest value for each project.
Present all bid documentation to the Construction Manager, Director of Construction and V.P. of Real Estate and secure their approval.
Work with the Construction Manager to establish an appropriate timeline based on weather conditions, geographical location, scope of work and operational strategy.
Issue the Hard Date Email to the necessary internal departments, G.C. and the appropriate vendors.
Issue the Rent Factor Change Form to the Construction Manger, Director of Construction, V.P. of R.E. Director of Site Acquisitions, D.M., R.M. and D.V.P.
Work with the C.C. to develop the contract documents and the Notice to Proceed.
Issue the Fabrication Release to the appropriate pre-engineered metal building manufacturer.
Issue the Insulation Order Form to the insulation/metal door supplier.
Notify all other national account vendors of the impending project.
Monitor each project by utilizing the Weekly Field Reports, photos and direct communication with the G.C.'s project manager and superintendent.
Assist the Utility Coordinator, as necessary, to establish electrical, gas, water and sewer services
Issue the Notice of National Account Delivery to the G.C. at the appropriate stage of construction
Issue the Fixture Installation email to the G.C. once the fixturing schedule has been released from Store Installations.
Review and approve all construction materials testing reports. Verify all soils have been properly compacted and moisture conditioned as per the specifications. Verify all concrete compressive strength tests break at the specified P.S.I. Verify all structural fasteners have been torques to the appropriate foot pounds.
Visit sites, as required, to verify progress and that plans and specifications are being followed. Provide solutions for construction related issues and meet with governing authorities to negotiate code requirements that do not meet our development model.
Issue the Four Week Checklist and verify all issues have been resolved, allowing for the scheduled completion.
Coordinate with the appropriate D.M. for the store walk through and inn developing the Punch List.
Assure all punch list items are addressed in a timely manner.
On the Friday before construction is completed, make final verification the project is ready for Store Installations to set fixtures and install merchandise.
Coordinate access to the store for the install team with the G.C. or D. M.
Verify all utilities are operational.
Issue the Friday Before email verifying all construction items are complete and the store is ready for Store Installations.
Work with the Maintenance Coordinators in determining which issues are covered under warranty and which are typical maintenance items.
Notify G.C.'s of warranty issues and give them an appropriate timeline to resolve the issue.
Assist the C.C. with issuing the Warranty Report and follow up with the G.C. until the issue has been remedied.
Work with Construction Administration on A.D.A violations and apply the appropriate amount of pressure to assure the G.C.'s correct the violations.
Work with Legal to resolve easement disputes, lien notices and construction defect cases. Represent the company in all court proceedings related to construction.
Be available 24/7 to respond to natural disasters. Arrange emergency response for all security and life safety issues related to disasters.
Manage all special projects such as corporate/regional office projects and distribution centers.

Benefits

Competitive Wages & Paid Time Off
Stock Purchase Plan & 401k with Employer Contributions Starting Day One
Medical, Dental, & Vision Insurance with Optional Flexible Spending Account (FSA)
Team Member Health/Wellbeing Programs
Tuition Educational Assistance Programs
Opportunities for Career Growth

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