Real Estate Legal Assistant

Marcus & Millichap Company•Palo Alto, CA

8d•Hybrid

About The Position

We are seeking a Real Estate Legal Assistant to join the team. This position is within our corporate, in-house legal department, supporting three attorneys, and will report to the Senior Corporate Paralegal. Responsibilities include drafting and reviewing corporate governance documents, board resolutions, and compliance filings; managing entity formations and registrations across multiple jurisdictions; and assisting with due diligence for acquisitions and financings. An ideal candidate will be able to work independently while staying organized. The Real Estate Legal Assistant will also ensure accurate and timely review and execution of all due diligence, real estate closing, and corporate compliance documents. Proofreading and editing abilities are necessary, along with strong written and verbal communication skills, solid knowledge of software solutions, and experience with real estate transactions and/or prior corporate legal experience is preferred. Responsiveness is also important. This is a great opportunity for those who would like to utilize and develop their existing skills. Furthermore, this role offers growth opportunities and provides vast experience in the corporate entity of a highly successful and dynamic real estate organization in the Bay Area. You will have clear ownership over your work while working alongside a strong legal team. Lastly, the Real Estate Legal Assistant is a full-time position with in-office, daily hours from 8:00 a.m. to 5:00 p.m. This position is primarily on-site in Palo Alto with flexibility for partial remote work.

Requirements

Strong understanding of corporate governance and compliance
Ability to manage complex transactions and multiple priorities
Strong attention to detail and ability to effectively manage multiple projects
Professional and positive attitude
Customer service approach to interacting with all levels within the organization
Ability to work well with management, vendors, and employees
Experience in Microsoft Office Suite (i.e., Word / Excel / Visio)
Solid written and verbal communication skills for interacting with executives, attorneys, vendors, and internal teams
Bachelor’s degree in business administration, Law, or a related field is required
5+ years of professional experience, ideally in real estate or corporate law
Notary Commission Certificate is required

Nice To Haves

experience with real estate transactions and/or prior corporate legal experience is preferred
Responsiveness is also important

Responsibilities

Draft and review corporate governance documents, including board resolutions and compliance filings
Manage entity formations, dissolutions, and registrations across multiple jurisdictions; maintain minute books and organizational records
Assist with due diligence for acquisitions, financings, and joint ventures, including preparing transaction summaries and coordinating closing documents
Prepare and review real estate transactions, closing documents, and property management agreements as needed
Ensure accurate and timely execution and filing of all corporate compliance and governance documents
Maintain and update legal information systems, entity management platforms, and due diligence databases; assist with forms library management
Coordinate with outside counsel, title companies, and internal stakeholders on corporate and real estate matters
Other projects and duties as required to support corporate legal operations