Real Estate Coordinator

Trek • Waterloo, WI

1d

About The Position

The Real Estate Coordinator supports the management and optimization of a company’s real estate portfolio. This role is responsible for coordinating lease administration, tracking key property data, supporting financial analysis, and ensuring smooth communication between internal teams, landlords, tenants, and external partners. The ideal candidate is highly organized, detail-oriented, and comfortable working with data and multiple stakeholders. This position will play a critical role in helping us make informed and intelligent decisions that will shape our real estate portfolio for years to come!

Requirements

• Bachelor’s degree in Real Estate, Business Administration, Finance, or a related field (preferred)
• 1–3 years of experience in real estate, property management, lease administration, or a related role
• Strong organizational and time management skills
• High attention to detail and accuracy
• Proficiency in Microsoft Excel and Office Suite
• Experience with real estate or lease management software is a plus
• Strong communication and interpersonal skills
• Ability to manage multiple priorities in a fast-paced environment

Nice To Haves

• Basic understanding of lease terms and real estate financial concepts
• Analytical mindset with the ability to interpret data and trends
• Experience supporting multi-site or corporate real estate portfolios

Responsibilities

• Maintain and update real estate portfolio records, including leases, contracts, and property data
• Track critical lease dates (renewals, expirations, rent escalations) and ensure timely action
• Assist in lease administration, including document preparation, review, and compliance tracking
• Coordinate communication with landlords, tenants, brokers, and legal teams
• Support budgeting, forecasting, and expense tracking for the real estate portfolio
• Prepare reports and dashboards on portfolio performance and key metrics
• Assist with lease negotiations and dispositions as needed
• Manage invoices, rent payments, and related financial documentation
• Ensure compliance with company policies and regulatory requirements
• Support special projects and portfolio optimization initiatives

Benefits

• Flexible and fun company culture
• Competitive health care
• PPO & HDHP medical plan options, Dental insurance, Vision insurance
• Flexible Spending Accounts (FSA)
• Free life insurance & optional term life insurance
• Competitive vacation package
• 401(k) with match and Employee Stock Ownership Plans (ESOP)
• 12 weeks of maternity leave with 100% pay
• Flexible holiday schedule – 10 company holidays
• Tuition Reimbursement up to $15,000! (Undergraduate & Masters programs)
• Employee discounts on all product
• Deep partner retail discounts

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 501-1,000 employees