Real Estate and Property Management Administrator
About The Position
As the Real Estate & Property Management Administrator, you will provide high-level administrative and operational support to the Director of Real Estate, serving as a key liaison between tenants, vendors, brokers, and internal stakeholders. This role supports both residential and commercial properties across multiple states and plays a critical role in keeping property operations organized, compliant, and running smoothly. You will work across property management, real estate brokerage support, and light bookkeeping functions, making this an ideal role for someone who thrives in a fast-paced environment, enjoys variety in their work, and takes pride in accuracy, organization, and follow-through.
Requirements
- Experience: 3 years of administrative coordination or support experience in real estate, property management, or a related field.
- Technical Proficiency: Proficiency in Microsoft Excel, Word, and Microsoft Office
- Money Management: Ability to support both operational and financial aspects of real estate management.
- Project Management: Experience in real estate coordination, property management, real estate administration, or executive assistance.
Nice To Haves
- Professional certifications: Intuit QuickBooks Certified User Certificate, Microsoft Excel Certification
- Real Estate Systems & Tools: Experience with QuickBooks, Yardi, MLS systems, or MNCAR.
- Education: Bachelor’s degree in Business, Real Estate, or a related field.
- Prior experience supporting multi-state property portfolios.
Responsibilities
- Support day-to-day residential and commercial property management activities across multiple states
- Serve as a first point of contact for tenants and vendors, handling incoming communications with professionalism and urgency
- Assist with lease administration, including organizing, maintaining, and auditing lease documents and files
- Track rents, expenses, loan payments, and commissions using designated software to ensure accuracy
- Coordinate vendor and contractor relationships, including onboarding, vetting, and ongoing communication
- Support inspections, compliance requirements, and emergency property-related issues as they arise
- Act as the primary point of contact for Residential MLS systems, including setting up searches, tours, and market research
- Manage activity within MNCAR for commercial listings, market searches, and marketing efforts
- Track invoices, process payments upon approval, and maintain accurate financial records
- Assist with income and expense tracking, reporting, and partner distributions
- Coordinate property tax payments and ensure continuity of property insurance coverage
- Prepare year-end income and expense reports for tax accountant submission
Benefits
- Retirement Savings: 401 K plan with up to 3% employer match after one year of service.
- Time Away: PTO that increases with tenure, PTO donation options, and paid sick leave
- Insurance & Health: Medical, dental, vision (domestic partners eligible for dental), pet insurance, long-term disability & life insurance at no cost, plus supplemental insurance options, FSA, and HSA
- Employee Perks: National Brand Discounts, Employee Referral Program, Employee Assistance Program and access to Tapcheck (get 50% of your pay before payday)
- Job Mobility: Opportunities within Dungarvin’s 15 states of service
- Mileage Reimbursement: $0.45 per mile
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Number of Employees
1,001-5,000 employees
