Real Estate and Property Management Administrator

Dungarvin•Mendota Heights, MN

2h•$29 - $29•Hybrid

About The Position

The Real Estate & Property Management Administrator provides administrative and operational support across a diverse portfolio of residential and corporate properties. This role partners closely with the Director of Real Estate to support property management operations, broker activity, vendor coordination, and bookkeeping-related tasks while ensuring accurate documentation, timely follow-up, and effective communication.

Requirements

Three or more years of administrative coordination experience in property management, real estate, or a related field
Strong organizational and documentation management skills
Proficiency in Microsoft Excel, Word, and Microsoft 365
Ability to manage multiple priorities and deadlines

Nice To Haves

Bachelor’s degree in business or a related field
Bookkeeping experience using property management or accounting software
Experience with QuickBooks, Yardi, MLS systems, or MNCAR
Knowledge of multi-state real estate and property management regulations

Responsibilities

Provide day-to-day administrative support for residential and commercial property management activities across multiple states
Serve as a primary point of contact for tenants, vendors, contractors, and internal partners
Coordinate and maintain lease documentation, files, extensions, and renewals
Track rents, expenses, commissions, and payments using designated software systems
Assist with maintenance, repair, and capital improvement projects, including bidding, scheduling, and project closeout
Support vendor and contractor onboarding and relationship management
Respond to miscellaneous and occasional emergency property management needs
Support broker administration, including MLS searches, tour coordination, and market research
Assist with marketing of lease and sale listings to generate tenant and buyer leads
Support bookkeeping activities for owned properties, including invoice tracking, payment processing, and income/expense reporting
Track property taxes, insurance placement, inspections, and compliance requirements
Maintain master property spreadsheets and transition paper files to electronic records
Generate reports and documentation to support leadership, banking, and tax partners

Benefits

Compensation: $28.50/hour Fixed Rate
Work Environment: Hybrid (2 Days in office in Mendota Heights, MN)
Team Culture: Join a collaborative, detail-oriented team that values organization, accountability, responsiveness, and partnership.
Work Schedule: Typically, 8 AM – 5 PM CST, flexibility available; some travel required.
Retirement Savings: 401 K plan with up to 3% employer match after one year of service.
Time Away: PTO that increases with tenure, PTO donation options, and paid sick leave
Insurance & Health: Medical, dental, vision (domestic partners eligible for dental), pet insurance, long-term disability & life insurance at no cost, plus supplemental insurance options, FSA, and HSA
Employee Perks: National Brand Discounts, Employee Referral Program, Employee Assistance Program and access to Tapcheck (get 50% of your pay before payday)
Job Mobility: Opportunities within Dungarvin’s 15 states of service
Mileage Reimbursement: $0.45 per mile