Real Estate and Property Management Administrator

Dungarvin • Mendota Heights, MN

13h • $29 - $29 • Onsite

About The Position

The Real Estate & Property Management Administrator provides administrative and operational support across a diverse portfolio of residential and corporate properties. This role partners closely with the Director of Real Estate to support property management operations, broker activity, vendor coordination, and bookkeeping-related tasks while ensuring accurate documentation, timely follow-up, and effective communication.

Requirements

• Three or more years of administrative coordination experience in property management, real estate, or a related field
• Strong organizational and documentation management skills
• Proficiency in Microsoft Excel, Word, and Microsoft 365
• Ability to manage multiple priorities and deadlines

Nice To Haves

• Bachelor’s degree in business or a related field
• Bookkeeping experience using property management or accounting software
• Experience with QuickBooks, Yardi, MLS systems, or MNCAR
• Knowledge of multi-state real estate and property management regulations

Responsibilities

• Provide day-to-day administrative support for residential and commercial property management activities across multiple states
• Serve as a primary point of contact for tenants, vendors, contractors, and internal partners
• Coordinate and maintain lease documentation, files, extensions, and renewals
• Track rents, expenses, commissions, and payments using designated software systems
• Assist with maintenance, repair, and capital improvement projects, including bidding, scheduling, and project closeout
• Support vendor and contractor onboarding and relationship management
• Respond to miscellaneous and occasional emergency property management needs
• Support broker administration, including MLS searches, tour coordination, and market research
• Assist with marketing of lease and sale listings to generate tenant and buyer leads
• Support bookkeeping activities for owned properties, including invoice tracking, payment processing, and income/expense reporting
• Track property taxes, insurance placement, inspections, and compliance requirements
• Maintain master property spreadsheets and transition paper files to electronic records
• Generate reports and documentation to support leadership, banking, and tax partners

Benefits

• Retirement Savings: 401 K plan with up to 3% employer match after one year of service.
• Time Away: PTO that increases with tenure, PTO donation options, and paid sick leave
• Insurance & Health: Medical, dental, vision (domestic partners eligible for dental), pet insurance, long-term disability & life insurance at no cost, plus supplemental insurance options, FSA, and HSA
• Employee Perks: National Brand Discounts, Employee Referral Program, Employee Assistance Program and access to Tapcheck (get 50% of your pay before payday)
• Job Mobility: Opportunities within Dungarvin’s 15 states of service
• Mileage Reimbursement: $0.45 per mile

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 1,001-5,000 employees