Real Estate Administrative Assistant

Coldwell Banker Distinctive Properties • Sun Valley, ID

2d • Onsite

About The Position

Be the Heart of Our Office. Be the Difference for Our Agents. This isn’t an admin job. It’s a front-row seat to something special . We’re looking for a standout Office Administrator to anchor our office in Ketchum, ID (30 - 40 hours per week) — the kind of person who people trust instantly, agents rely on daily, and clients remember long after they leave. You’re the calm in the chaos, the friendly face at the door, and the person who somehow makes everything run better just by being there. This role sits at the heart of the office. You’ll support driven agents, partner closely with leadership, and help deliver an experience that feels less like “real estate” and more like white-glove, concierge-level care . Phones, texts, emails, walk-ins — you handle it all with warmth, confidence, and precision. If you’re energized by people, obsessed with doing things well, and want to work somewhere that actually lives its values , you’ll feel at home here. We work hard, support each other relentlessly, and treat our team like family — because we believe great businesses are built by great humans. If you’re growth-minded, service-driven, and ready to be part of a company that’s changing lives (not just filling desks), this is your sign .

Requirements

• You’re a natural helper
• You communicate clearly, think on your feet, and solve problems calmly, even when things are moving fast
• You show up with confidence, polish, and a can-do attitude that lifts the room instead of draining it
• You’re great at juggling multiple priorities without dropping the ball — organized, adaptable, and unflappable under pressure
• You’re comfortable and capable with technology, especially Microsoft Office and Google Drive , and you learn new systems quickly
• You bring at least two years of experience in customer service, hospitality, concierge, or a similar people-facing role where excellence mattered

Nice To Haves

• Real estate experience is a bonus, not a requirement. We can teach the industry — we can’t teach heart, work ethic, or integrity.

Responsibilities

• Live and model our culture daily
• Keep the engine running
• Be the first impression
• Build genuine relationships with our agents
• Own the onboarding experience for new recruits
• Deliver concierge-level support
• Serve as the connective tissue between agents and Partnership Services
• Support the Managing Director with recruiting, training, and special projects
• Bring order to complexity

Benefits

• You’ll earn competitive base pay with bonus opportunities that reward excellence.
• You’ll receive a comprehensive benefits package because we believe taking care of our people matters.
• You’ll work alongside a collaborative, supportive team that actually has each other’s backs.
• You’ll do meaningful work — the kind where you see the impact of your effort every single day.
• You’ll have real opportunities to grow within a respected, values-driven real estate organization that invests in its people and promotes from within.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed