Rates Specialist

Proskauer•New York, NY

1d•Onsite

About The Position

Proskauer is a leading global law firm with over 800 lawyers in key financial centers, known for its pragmatic and business-savvy approach to complex, innovative, and game-changing matters. The firm represents asset managers, private equity and venture capital firms, Fortune 500 and FTSE companies, major sports leagues, entertainment industry legends, and other industry-redefining companies. The Rates Specialist will be part of the Client Compliance Department, responsible for managing and validating rate implementations and maintenance across the Firm, client, and matter levels. Key duties include responding to billing department requests for rate information, implementing client rate arrangements, coordinating new timekeeper rates, analyzing client guidelines for cost exceptions, troubleshooting rate calculation issues, and performing ad hoc reporting.

Requirements

Undergraduate degree required
Exposure to Legal Finance required
Prior experience in rates administration and/or maintenance
Strong attention to detail and organization skills
Strong Excel and analytical skills
Ability to efficiently review, execute, and organize high-volume of inquiry requests
Strong knowledge of Aderant Expert Rates or similar legal finance platform
Ability to work under pressure and meet deadlines
Ability to manage high volume portfolios with great attention to detail and ability to prioritize
Superb interpersonal skills; must be a team player and have superior customer service skills
Strong written and verbal skills

Nice To Haves

3+ years of experience in legal billing or related role preferred

Responsibilities

Assist with the implementation and maintenance of client rate arrangements and other discounts in the Finance System
Support monthly rate maintenance for Firm clients including identifying new timekeepers and monitoring upcoming rate expirations
Proactively review and validate current rate arrangements and cost restraints against client engagement letters and Outside Counsel Guidelines
Provide assistance to members of the Client Operations Billing department with rate issues and inquiries
Ensure that rate requests and inquiries are attended to on a timely basis
Support the review of Year End rate expirations to ensure new arrangements are secured and updated
Support annual Firm rate upload projects such as Fiscal Year End and Associate Matriculation schedules
Monitor progress of rate requests and escalate to Supervisor when necessary
Participate in system enhancement testing and reporting improvement activities, as needed
Ensure adherence to Firm policies
Maintain current documentation of existing practices
Special projects as assigned