Rate Coordinator

Wilson Elser - Business & Legal Professionals•White Plains, NY

9h•$60,000 - $85,000•Hybrid

About The Position

Wilson Elser is a leading defense litigation law firm with more than 1400 attorneys in 43 offices throughout the United States. Founded in 1978, we rank among the top 100 law firms identified by The American Lawyer and 36 in the National Law Journal’s survey of the nation’s largest law firms. Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation. If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Rate Coordinator position. This position offers a hybrid working arrangement. A Law Firm Rate Coordinator (RC) supports the Director of Pricing and Rate Supervisor with rate inquiries, maintaining rate structures, and ensuring the accuracy, integrity, and compliance of client rates within the firm's financial systems (SurePoint, Aderant).Qualifications

Requirements

Bachelor's degree or equivalent training
1-3 years of experience in a legal billing environment
Proficiency in Aderant, or similar financial systems preferred
Intermediate proficiency in Microsoft Excel (including formulas and data review) and Outlook
Strong reading comprehension, analytical and problem-solving skills
Demonstrated ability to exercise proper judgment and maintain confidentiality
Strong attention to detail with the ability to produce detailed and accurate work products
Ability to manage competing priorities in a fast-paced and high-volume environment, to meet deadlines and daily requirements
Strong written and verbal communication skills and the ability to effectively communicate with all levels of personnel, attorneys, staff, vendors and clients
Commitment to providing high-quality internal and external client service
Ability to identify issues and contribute practical and efficient solutions
Interest in learning and developing new skills

Nice To Haves

Project management experience a plus

Responsibilities

Rate Inquiries: Monitor, prioritize and respond to all rate inquiries in a timely manner, escalating complex issues as appropriate.
Rate Management: Set up, maintain, and update standard rate arrangements, discounts and fixed-fee arrangements in the billing system.
Compliance & Analysis: Review Client engagement letters, Letters of Understanding, Outside Counsel Guidelines (OCGs), and any other client correspondence to interpret rate requirements, summarize key terms, and implement compliant rate structures in the most efficient and beneficial way available.
E-billing Coordination: Partner with the firm's Revenue Team (RT) to provide documentation supporting implemented rates and assist in resolving e-billing rate rejections and discrepancies.
Data Integrity & Reporting: Maintain accurate timekeeper and rate data, perform regular audits, and generate reports to rate compliance, exceptions and approvals.
Cross-Functional Communication: Liaise with attorneys, Revenue Team members, and the pricing team to resolve rate-related inquiries and discrepancies efficiently.