Quality Assurance & Document Control Manager

Rehlko•Waukesha, WI

1d•$113,000 - $143,950

About The Position

Join an industry leader in innovative engineering solutions for large-scale power generation projects. Our company specializes in designing and constructing high-performance power systems for data centers and other mission-critical applications. As we expand our footprint, we are seeking an experienced Quality and Document Control Manager with a background in power generation to ensure our projects meet the highest standards of quality and compliance. Data center experience is a plus but not required. In this position you will play a crucial role in development, implementing and governing of the Quality Management System (QMS) for our power generation projects. You will work closely with project managers, engineers, onsite quality and contractors to ensure that all components and systems are inspected, tested, and verified to meet industry standards and project specifications. This position requires a strong technical background in power generation and a dedication to maintaining the quality and integrity of our projects. As the Document Control Manager, you are responsible for developing, implementing, and managing the company's document control and records management systems across all power generation facilities, projects, and corporate functions. The role ensures that all technical, project, quality, safety, contractual, and administrative documentation is created, reviewed, approved, distributed, stored, and retained in a controlled and auditable manner. You will support projects and operations by ensuring the right information is available to the right people, in the right format, at the right time.

Requirements

Experience and understanding of the power generation industry.
Several years in a quality leadership role with responsibility for QMS management
General electrical installation principals.
A minimum of 8 years’ experience of managing large scale power generation projects in an Engineering environment.
Demonstrated experience managing audits, corrective action programs, and supplier quality in a technical or industrial environment
Knowledge of the Construction Design and Management Regulations 2015.
Competent understanding of Health, Safety and Environmental (HSE) requirements.
Applicable IT skills – Word, Excel and Microsoft Project, and other software.
Applicants must be authorized to work in the US without requiring sponsorship now or in the future.

Nice To Haves

Solid technical background with an understanding of CHP, Controls, Absorbers, Gas Trains, SCR’s, Exhaust Gas Heat Exchangers & Silencers, Cooling System Radiators.
Experience with Renewable Energy
Degree/HND/HNC in engineering.
Project Management qualification.
Experience implementing or managing electronic document management systems (EDMS/DMS such as SharePoint, Procore, or similar platforms)

Responsibilities

Define, maintain, and continually improve the Quality Management System (QMS) aligned with relevant power-generation standards.
Establish quality policies, objectives, KPIs, and audit programs for plants, projects, and supporting functions.
Regularly review and update quality standards to reflect new regulations, customer requirements, and lessons learned
Provide quality oversight for engineering design reviews, equipment specifications, FAT/SAT, commissioning, and performance testing of power generation units
Oversee inspections, testing, and verification activities to ensure compliance with engineering specifications and quality standards.
Conduct regular quality audits, monitor processes, and provide feedback for continuous improvement.
Collaborate with project managers, engineering teams, and contractors to resolve quality-related issues effectively and efficiently.
Review and verify supplier and contractor quality documentation, ensuring it aligns with project requirements.
Review and approve project quality plans, inspection and test plans, and key technical documentation for power projects
Document and report quality performance, including any discrepancies, corrective actions, and improvements.
Support the commissioning and startup phases to ensure systems meet operational requirements.
Ensure compliance with applicable industry and regulatory standards (e.g., ISO 9001, ASME, IEC/IEEE, utility codes, local regulatory requirements) as they relate to quality
Stay current on emerging standards, codes, and regulatory changes affecting power generation quality requirements
Develop and deliver quality training for personnel, project teams, and functions on QA/QC tools, standards, and procedures
Champion a culture of continuous improvement, operational excellence, and proactive risk management across the power generation teams
Lead and develop the QA/QC team, including plant and project quality leads where applicable
Establish, maintain, and continuously improve the document control and records management procedures, workflows, and standards
Define and enforce document numbering, naming, templates, and revision control rules
Maintain the central electronic document management system (EDMS/DMS) and ensure consistent use across the organization
Ensure all controlled documents are current, approved, and accessible to authorized users, and that obsolete versions are removed from use
Develop and maintain document control manuals, user guides, and standard operating procedures
Ensure document control processes comply with internal policies, quality management system requirements, and relevant regulations or standards
Support internal and external audits by providing complete, accurate, and traceable documentation and records
Monitor adherence to document control procedures and drive corrective and preventive actions where non-compliances are identified
Support project teams by setting up project-specific document structures, transmittal processes, and interfaces with clients, contractors, and suppliers
Coordinate the receipt, review, and distribution of vendor and contractor documentation, ensuring requirements and deadlines are met
Track key deliverables and documentation milestones and escalate risks related to missing or overdue documents
Manage document transmittals, and status tracking for engineering, construction, and commissioning phases
Manage technical document packages including drawings, specifications, data sheets, manuals, and as-built documentation
Lead and develop the document control team, assigning responsibilities and monitoring performance and workload
Provide training and day-to-day support to employees and contractors on document control procedures and system use
Promote a strong documentation culture focused on accuracy, timeliness, and compliance
Conduct regular team meetings
Evaluate and recommend new technologies or tools to enhance document management capabilities
Identify opportunities to streamline document control processes and implement system or process improvements
Administer document management platforms (permissions, folders, workflows, user accounts, and configuration)