Purchasing Project Coordinator

Source

11h • $60,000 - $70,000 • Remote

About The Position

Source is looking for an experienced and detail-oriented Project Coordinator to
join our Purchasing department. The successful candidate will be responsible for
organizing information for the internal team expeditiously, interfacing with
vendors to support project timelines, updating expediting reports accurately and
tracking submittals. The Purchasing Project Coordinator will work with internal
teams to creatively and proactively avoid potential risks to project timelines.

The ideal candidate should have a strong knowledge of FF&E, excellent
negotiation skills, and the ability to assist in creating cost-effective
purchasing strategies. Being highly organized with the ability to manage
multiple projects concurrently is essential for this role.

Requirements

• Bachelor’s degree in Supply Chain Management, Business Management, related field, or equivalent work experience
• 1+ years of hospitality FF&E or OS&E project coordination or management experience
• Proficiency in Microsoft Office and Google Workspace
• Desire and willingness to to learn and implement new technologies
• Strong problem-solving and critical thinking skills
• Excellent organizational and communication skills
• Ability to work independently and in a team environment
• Ability to work under pressure and meet tight deadlines

Responsibilities

• Consistently monitor, report, and communicate progress for every order issued for a project in proprietary software
• Request control samples from design to to suppliers for submittal
• Assist Purchasing Manager to resolve challenges that arise after orders are issued
• Ensure suppliers are providing designers with shop drawings, finish samples, etc.
• Monitor the approval process for all submittals to design and update submittal matrix
• Work with proprietary Source software to update specification changes
• Coordinate project resources, tasks, and timelines
• Maintain awareness of project budgets and cash flows
• Assist with researching and evaluating product options
• Work with internal teams to determine product needs and specifications
• Develop project plans and ensure timely completion
• Support project managers with day-to-day operations and project needs
• Monitor and report on project progress in proprietary software
• Identify and resolve project issues
• Ensure that quality standards are met
• Track and manage inventory by reconciling packing slips and receiving reports to purchase orders
• Track progress and ensure projects meet quality standards
• Work collaboratively with stakeholders to ensure successful project completion
• Report project status to internal project stakeholders
• Drive the project close out process by collecting FR certificates, care and cleaning documentation, and warranty information
• Alert accounting 2 months prior to job completion to begin financial close out

Benefits

• Innovative Work – Be part of a disruptive tech platform transforming the construction industry.
• Career Growth – Work with an ambitious, high-performing team that values professional development.
• Remote Flexibility – Fully remote position with collaborative, tech-enabled workflows.
• Collaborative Culture – Join a company that values teamwork, respect, and transparent communication.
• Competitive Compensation & Benefits – Market-leading salary, equity, performance bonuses, and comprehensive benefits including employer-paid health insurance, professional development support, and flexible PTO.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level