Purchasing Coordinator

The Arthur Companies • Fargo, ND

7d

About The Position

Are you looking for an opportunity to leverage your talents in a growing organization? We have excellent opportunities within The Arthur Companies for people that have a desire to grow in their careers, possess strong customer service skills, have an attention to detail, uphold safety requirements and enjoy working in a team oriented environment. Position Summary The Purchasing Coordinator supports purchasing and procurement activities across The Arthur Companies by coordinating purchase orders, maintaining vendor relationships, and ensuring timely and accurate delivery of goods and services. This role works closely with operations, accounting, and leadership to support inventory availability, cost control, and efficient purchasing processes across multiple business units and locations.

Requirements

• High school diploma or equivalent; associate's degree preferred
• 2+ years of experience in purchasing, procurement, or administrative support
• Strong attention to detail and organizational skills
• Proficiency with Microsoft Office, particularly Excel
• Strong communication and follow-up skills

Nice To Haves

• Experience in agribusiness, grain handling, agronomy, fertilizer, or operations
• Experience with ERP or purchasing systems (Microsoft F&O preferred)
• Familiarity with inventory management and supply chain processes

Responsibilities

• Purchasing & Order Coordination Create, process, and track purchase orders in accordance with company policies
• Coordinate purchasing needs with grain, agronomy, fertilizer, and birdseed operations
• Confirm pricing, quantities, delivery schedules, and receiving requirements
• Resolve order discrepancies, shortages, or delivery issues
• Vendor Management Communicate with vendors regarding pricing, availability, lead times, and contracts
• Assist with onboarding new vendors and maintaining vendor documentation (W-9s, contracts, pricing agreements)
• Support vendor performance tracking and issue resolution
• Inventory & Cost Support Monitor inventory levels and coordinate replenishment orders as needed
• Assist with cost updates and pricing changes within purchasing or ERP systems
• Support accurate cost tracking and approval workflows
• Cross-Functional Collaboration Partner with accounting on invoice matching, three-way matching, and discrepancy resolution
• Coordinate with operations to ensure accurate receiving and documentation
• Support internal controls, audits, and purchasing compliance
• Process Improvement & Reporting Maintain purchasing logs, reports, and documentation
• Identify opportunities to improve purchasing efficiency, consistency, and accuracy
• Assist with system updates, testing, and documentation related to purchasing processes

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED