Purchasing Coordinator - Regent Santa Monica Beach
About The Position
As a Purchasing Coordinator at Regent Santa Monica Beach, you will be at the heart of our procurement operations, working under the guidance of the Director of Purchasing. Your role will focus on assisting with the acquisition, tracking, and management of hospitality-related products and services. This position demands a keen eye for detail, excellent communication abilities, and a collaborative spirit to ensure alignment with Regent policies and the smooth running of all purchasing functions. A little bit about your day: Reporting to the Director of Purchasing, every day is different, but you’ll mostly: Uphold and promote Regent’s philosophy and style through exemplary personal conduct and grooming standards.
Requirements
- Minimum 1-3 years of experience in purchasing, preferably within a luxury hotel setting.
- Familiarity with Birchstreet or similar procurement systems is strongly preferred.
- A High School Diploma or equivalent.
- Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and SharePoint.
- Strong communication and interpersonal skills to effectively liaise with various stakeholders.
- A detail-oriented approach with superior problem-solving and decision-making skills.
- Capable of multitasking effectively in high-pressure environments.
- Physical ability to stand and move around the property as needed.
- Ability to lift 40 pounds, when required.
- A commitment to discretion, professional integrity, and maintaining high standards.
Nice To Haves
- Familiarity with Birchstreet or similar procurement systems is strongly preferred.
Responsibilities
- Identify and assess potential suppliers to enhance our procurement strategy.
- Ensure all purchasing practices comply with internal policies and external regulations, while managing orders to monitor backorders and delivery timelines.
- Keep detailed records of all purchasing data.
- Receive and cataloging of all guest packages in accordance with KYC requirements.
- Produce routine reports on expenditures, supplier performance, and cost efficiency.
- Work across departments to gather precise procurement requirements.
- Maintain clear and effective communication with colleagues, suppliers, and vendors to facilitate seamless purchasing processes.
- Promptly address any concerns related to orders, deliveries, or supplier performance.
- Collaborate with relevant teams to address discrepancies and uphold customer satisfaction.
- Monitor inventory to manage supplies efficiently and forecast future requirements, utilizing tools like Birchstreet inventory management systems.
- Ensure all purchased goods meet our quality criteria, conducting regular quality assessments, and swiftly handling any quality discrepancies.
- Adhere to all relevant standards and legal requirements pertaining to purchasing and receiving.
- Perform additional duties as needed.
Benefits
- We offer a comprehensive package of benefits including paid time-off, wellness and sick time, medical/dental/vision insurance, 401k plan, complimentary parking, employee cafeteria meals, and many other benefits to eligible colleagues.
- Hotel discounts worldwide are available as well as access to a wide variety of discount programs and the chance to work with a great team of people.
- Most importantly, we'll give you the room to be yourself.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
Number of Employees
5,001-10,000 employees
