Purchasing Coordinator II

Pennsylvania Housing Finance Agency • Harrisburg, PA

7d

About The Position

It's fun to work in a company where people truly BELIEVE in what they're doing! We're committed to bringing passion and customer focus to the business. Job Description Regularly works on tasks that are varied and complex. Applies full range of specialized skills and job knowledge; frequently adapts procedures, techniques, tools, materials, and/or equipment to meet specialized needs; may serve as lead; performs broad and/or focused assignments under general supervision; originality and ingenuity are often required to help establish procedures in functional area; relies on experience and judgment to plan and accomplish assigned tasks. Process daily street mail by scanning and uploading copies of all original documents into Virpack and notating the appropriate Checklist container as to which original documents were received. Create physical loan folders for loans in which original documents have been received and update system accordingly or alert the Purchase Reviewer assigned to the file of receipt. Process the daily purchase edit which identifies loans scheduled for purchase, by reviewing for accuracy, making necessary corrections and collaborating with Purchase Officers to resolve issues requiring further investigation. Assist in sorting and organizing bulk purchase files within VirPack, ensuring documents are placed in the appropriate containers for Purchase Officer review. Monitor the Purchasing unit’s shared email inbox and distribute emails to Purchase Officers assigned to loan files OR if purchase files are not yet assigned distribute items equally between all Purchase Officers. Reconcile and compare mortgage note data to trustee report based on delivery schedule provided by our Final Document Department, ensuring accuracy and completeness prior to submission to US Bank. Other duties as assigned.

Requirements

• Relevant professional experience (1-3 years)
• Experience Relevant professional experience (1-3 years)

Responsibilities

• Process daily street mail by scanning and uploading copies of all original documents into Virpack and notating the appropriate Checklist container as to which original documents were received.
• Create physical loan folders for loans in which original documents have been received and update system accordingly or alert the Purchase Reviewer assigned to the file of receipt.
• Process the daily purchase edit which identifies loans scheduled for purchase, by reviewing for accuracy, making necessary corrections and collaborating with Purchase Officers to resolve issues requiring further investigation.
• Assist in sorting and organizing bulk purchase files within VirPack, ensuring documents are placed in the appropriate containers for Purchase Officer review.
• Monitor the Purchasing unit’s shared email inbox and distribute emails to Purchase Officers assigned to loan files OR if purchase files are not yet assigned distribute items equally between all Purchase Officers.
• Reconcile and compare mortgage note data to trustee report based on delivery schedule provided by our Final Document Department, ensuring accuracy and completeness prior to submission to US Bank.
• Other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 101-250 employees