Purchasing Coordinator

Metrolinx

5d • $33 • Onsite

About The Position

Metrolinx is connecting communities across the Greater Golden Horseshoe.
Metrolinx operates GO Transit and UP Express, as well as the PRESTO fare payment
system. We are also building new and improved rapid transit, including GO
Expansion, Light Rail Transit routes, and major expansions to Toronto’s subway
system, to get people where they need to go, better, faster and easier.
Metrolinx is an agency of the Government of Ontario.

At Metrolinx, equity, diversity and inclusion are essential to living our values
of serving with passion, thinking forward and playing as a team.

In-Person requirement: This role is an in‑office position (5 days per week)
based at our 20 Bay Street Office, Toronto. Our team is highly collaborative,
and much of our work benefits from in‑person co‑creation, relationship‑building,
and hands‑on partnership with leaders across the organization. We offer
flexibility in start and end times while maintaining core business hours for
shared availability across the division.

Our Procurement Services Office is currently looking for a Purchasing
Coordinator to support the Senior Portfolio Manager to maintain the Procurement
and Contract Services computerized System, coordinate and issue purchase order,
tender, contract, insurance and contract security documentation and provide file
management support services to the procurement team.

Requirements

• Successful completion of any level of post-secondary school education including university degree, college diploma or professional certification.
• Minimum two years experience involving the accurate and timely preparation and assembly of documentation packages, updating computerized information and generating computerized and manual reports and organizing branch records.
• Knowledge of purchasing principles and practices normally attained through the pursuit or completion of a professional development program with certification such as Supply Chain Management Professional (SCMP), Certified Supply Chain Professional (CSCP), Certified Professional in Supply Management (CPSM), Certified Public Procurement Officer (CPPO), Certified Professional Public Buyer (CPPB), or completion of the Ontario Public Buyers Association’s (OPBA’s) Principles of Effective Public Purchasing Certificate Program, or any combination of education, training and experience deemed equivalent.
• Thorough knowledge of computer applications – word processing and spreadsheet computer applications. Must successfully complete any other training required by corporate policy.

Nice To Haves

• Knowledge of online procurement portal and/or Oracle considered an asset.

Responsibilities

• Electronic Assembly and issuing of Tender Document packages in an accurate and timely manner. ensuring accuracy and completeness of documents.
• Ensuring the timely and accurate preparation of standard correspondence to vendors, requesting, receiving and verifying the accuracy and completeness of insurance, contract security, WSIB and duly authorized Contract documents.
• Preparing and coordinating timely activities surrounding the creation of tender files, the issue of tender advertisements and the issue of accurate procurement information reports from computer systems.
• Ensures that mandatory elements of Tenders and other Procurement Documents are complete, prepares necessary documents and incorporates changes from verbal direction and own knowledge
• Prepares and issues award letters and contract documentation to vendors for signature. Determines insurance, contract security and WSIB requirements from tender documents and requests same from vendors. Receives and reviews all documentation received for accuracy and completeness, follows up with vendors if inaccurate, non-compliant or delayed.
• Prepares Articles of Agreement for contracts, prepares necessary documentation for all tendered and negotiated contracts for execution by Legal, Executive and Senior Procurement staff.
• Maintains and updates computer system for all contracts, and amendments, throughout the entire contract period.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 1,001-5,000 employees