Purchasing Assistant

Mitsubishi Electric US•Cypress, CA

12h•$22 - $30

About The Position

Under direct supervision, to perform a variety of clerical tasks in support of business operations within a division, and to perform related duties as assigned. This position will provide assistance in purchasing materials, parts, components and software in Americas based on requests from customers (MELCO and its affiliated companies), export those products to outside countries (mostly to Japan) and provide various product and/or supplier information for MELCO and affiliates. The essential functions of the position include, but are not limited to the following: Process supplier invoices and create check request forms for payments to all suppliers upon receipt of invoice. Download data from purchasing system, and create various reports such as monthly sales report, daily order receiving report, and bi-weekly delivery status report. Generate shipping paperwork accurately on purchasing system as requested by buyers. Correspond with MELCO headquarter through e-mail or phone call to discuss payment status. Assist IPD members and visitors for travel arrangement such as booking hotels, limos. Open, sort and distribute incoming mail and process outgoing mail. Maintain inventory of office supplies and prepare a list of supplies to be ordered. Copy, distribute and file paperwork and organize export licenses and other contractual documents. Request suppliers to submit a quotation upon receipt of RFQ (Request for Quotation) from customers (MELCO). Create a MEUS quotation if necessary. Perform a price and/or technical negotiation, when necessary, before MELCO issues PO to MEUS. Generate MEUS PO and release it to the suppliers upon receipt of MELCO PO. Monitor suppliers quality and ensure the deliverables are shipped by requested delivery date. Classify any deliverables and/or technical data called out in MEUS PO and obtain end user information from MELCO in accordance with the procedure of the MEUS Export Compliance Program (ECP) prior to the export. When cargo is on hand at the designated freight forwarder, prepare shipping documents to the delivery point outside of the US designated by customers. After all the export compliance requirements as specified in MEUS ECP are met, generate shipping invoice and send it to the freight forwarder, thereby providing the forwarder with the authorization to export deliverables and/or technical data under MEUS power of attorney. Perform other duties as assigned.

Requirements

1-2 year experience for purchasing organization in electric or machinery companies preferable.
Must be able to receive ITAR and EAR-controlled technology information and/or technical information without violating, and in compliance with, applicable US export control laws, rules and regulations.
Working knowledge for Microsoft Word, Excel, PowerPoint and Access.
Especially for Excel, advanced skills (ex. VLOOKUPs, pivot table and other formulas) preferred.

Responsibilities

Process supplier invoices and create check request forms for payments to all suppliers upon receipt of invoice.
Download data from purchasing system, and create various reports such as monthly sales report, daily order receiving report, and bi-weekly delivery status report.
Generate shipping paperwork accurately on purchasing system as requested by buyers.
Correspond with MELCO headquarter through e-mail or phone call to discuss payment status.
Assist IPD members and visitors for travel arrangement such as booking hotels, limos.
Open, sort and distribute incoming mail and process outgoing mail.
Maintain inventory of office supplies and prepare a list of supplies to be ordered.
Copy, distribute and file paperwork and organize export licenses and other contractual documents.
Request suppliers to submit a quotation upon receipt of RFQ (Request for Quotation) from customers (MELCO).
Create a MEUS quotation if necessary.
Perform a price and/or technical negotiation, when necessary, before MELCO issues PO to MEUS.
Generate MEUS PO and release it to the suppliers upon receipt of MELCO PO.
Monitor suppliers quality and ensure the deliverables are shipped by requested delivery date.
Classify any deliverables and/or technical data called out in MEUS PO and obtain end user information from MELCO in accordance with the procedure of the MEUS Export Compliance Program (ECP) prior to the export.
When cargo is on hand at the designated freight forwarder, prepare shipping documents to the delivery point outside of the US designated by customers.
After all the export compliance requirements as specified in MEUS ECP are met, generate shipping invoice and send it to the freight forwarder, thereby providing the forwarder with the authorization to export deliverables and/or technical data under MEUS power of attorney.
Perform other duties as assigned.