Purchasing Assistant

Columbia Country Club • Chevy Chase, MD

8h

About The Position

· Receive all food, beverage, and supply deliveries, including items for all Clubhouse areas & departments.
· Verify deliveries with purchase orders to ensure correct items, quantities, quality, and pricing; report shortages, damages, substitutions, or quality concerns to the Director of Purchasing immediately.
· Inspect perishable goods for freshness, temperature, and proper packaging to ensure compliance with food safety and sanitation standards.
· Accurately label, date, and store products in designated storage areas, coolers, and freezers following FIFO (First In, First Out) procedures and Columbia Country Club standards.
· Maintain clean, organized, and secure storage areas that meet health department regulations and Club expectations.
· Distribute supplies and products to departments in a timely and professional manner while maintaining accurate inventory records.
· Assist with regular physical inventory counts and help reconcile inventory discrepancies.
· Support the Director of Purchasing with documentation, invoice processing, receiving logs, and inventory tracking as needed.
· Communicate regularly with department heads to ensure supplies meet operational needs and service levels for members and guests.
· Follow all Columbia Country Club policies, safety guidelines, and confidentiality standards, maintaining a professional presence at all times in a private club environment.
· Assist with special events, tournaments, banquets, and seasonal operations by ensuring required supplies are received and available on time.
· Perform additional purchasing and receiving duties as assigned to support smooth daily operations of Columbia Country Club.

Requirements

• High school diploma or equivalent preferred.
• A valid driver’s license with an acceptable driving record is required.
• Previous experience in purchasing, receiving, inventory, or warehouse operations is a plus.
• Ability to learn purchasing/inventory systems.
• Strong attention to detail and organizational skills.
• Ability to lift, carry, and move supplies (up to 50 lbs.)
• Ability to work independently and as part of a team.
• Good communication skills and a professional demeanor.
• Availability of working flexible hours, including mornings, weekends, and holidays as needed.

Nice To Haves

• Previous experience in purchasing, receiving, inventory, or warehouse operations is a plus.

Responsibilities

• Receive deliveries
• Verify deliveries with purchase orders
• Inspect perishable goods
• Label, date, and store products
• Maintain clean storage areas
• Distribute supplies
• Assist with inventory counts
• Support the Director of Purchasing
• Communicate with department heads
• Follow club policies
• Assist with special events
• Perform additional purchasing and receiving duties

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED