Purchasing Assistant - Full Time

IRMC•Indiana, PA

About The Position

In this role you will be: Providing coverage at both IRMC and PAH. Competently managing telephone and written communication. Responsible for all aspects of the vendor registration program. Following established procedures and providing administrative assistance to the director including running daily reports and placing purchase orders with vendors as directed by the commodity specialists. Assisting with sourcing and pricing new products as needed. Assisting with the development of the item master database. Working with the materials management team to implement GPO contracts. Receiving, storing, and issuing supplies, materials, and other equipment. Restocking shelves in the storeroom and assigned PAR stock areas. Physically delivering materials, supplies, and equipment throughout the facility. Reviewing product usage and recommending increasing or decreasing the PAR levels to the unit’s manager and commodity specialist/storeroom coordinator, making the changes once approved. Utilizing excellent interpersonal communication, multitasking, and analytical skills. Proficient in Microsoft Office Suite. Able to work in an abstract environment with flexibility and composure. Recording minutes for various committees and meetings. Editing and proofing business correspondence and preparing reports. Working with the sales rep, physician office staff, and others to handle problem resolution and implement cost saving opportunities. OTHER DUTIES Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Requirements

High School Diploma or GED required
1–2 years of purchasing, procurement, or supply chain experience
Utilizing excellent interpersonal communication, multitasking, and analytical skills
Proficient in Microsoft Office Suite
Able to work in an abstract environment with flexibility and composure

Nice To Haves

Associate’s Degree in Supply Chain Management, Business Administration, or a related field preferred
preferably in a healthcare or hospital environment preferred

Responsibilities

Providing coverage at both IRMC and PAH
Competently managing telephone and written communication
Responsible for all aspects of the vendor registration program
Following established procedures and providing administrative assistance to the director including running daily reports and placing purchase orders with vendors as directed by the commodity specialists
Assisting with sourcing and pricing new products as needed
Assisting with the development of the item master database
Working with the materials management team to implement GPO contracts
Receiving, storing, and issuing supplies, materials, and other equipment
Restocking shelves in the storeroom and assigned PAR stock areas
Physically delivering materials, supplies, and equipment throughout the facility
Reviewing product usage and recommending increasing or decreasing the PAR levels to the unit’s manager and commodity specialist/storeroom coordinator, making the changes once approved
Recording minutes for various committees and meetings
Editing and proofing business correspondence and preparing reports
Working with the sales rep, physician office staff, and others to handle problem resolution and implement cost saving opportunities