Purchasing and Procurement Specialist

City of Union City•Union City, GA

4d•Onsite

About The Position

To support the vision, mission and guiding principles of the City. While performing any procedure, all associates and contract personnel must observe applicable Safety, Health, and Environmental rules and guidelines. The use of appropriate personal protective equipment is required. Attend and participate in training opportunities and seminars relevant to this position. Adhere to appropriate City operating procedures, benefit rules, employment, and safety policies/practices.

Requirements

Any combination of education and experience that has provided the required knowledge and abilities may be qualifying. A typical way of obtaining these qualifications is:
A High School Diploma; and One year of Government experience.
Comprehensive knowledge of public sector purchasing laws, regulations, and best practices.
Skilled in drafting and managing solicitations, contracts, and procurement documents.
Ability to interpret and apply local, state, and federal procurement guidelines, including those related to grants.
Strong analytical, organizational, and problem-solving skills with attention to detail.
Excellent written and verbal communication skills; able to present information clearly and professionally.
Proficiency with financial and procurement systems (e.g., ERP or Team Georgia Marketplace).
Demonstrated ability to train and guide others, fostering compliance and collaboration across departments.
Exercises sound judgment, integrity, and professionalism in decision-making.
Computers and peripheral equipment
Designated software applications
Telephones, copiers and other office equipment
Required to sit, stand, walk, reach, twist, bend, and stoop in the performance of daily activities.
Required to use hands for grasping, repetitive motion, and fine coordination when operating a computer keyboard, calculator, or other office equipment.
Required to have near and far vision for reading documents and computer screens, as well as acute hearing for telephone and in-person communication.
Occasionally required to lift, push, or pull files, documents, and supplies weighing up to 25 pounds.
Occasionally exposed to dust, paper particles, or cleaning agents commonly found in office environments.
Required to have specific vision abilities including close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Nice To Haves

Experience managing solicitations and supporting capital or grant-related procurement
Five (5) years of progressively responsible experience in governmental purchasing, procurement, or contract administration.
Certifications such as CPPB or CPPO
Bachelor’s degree in Accounting, Finance, Business Administration, Public Administration, or a related field.

Responsibilities

Prepares, manages, and administers formal solicitations (RFPs, RFBs, and RFQs) in accordance with City, state, and federal procurement requirements.
Develops and issues solicitation documents; coordinates evaluations, bid openings, and award recommendations.
Reviews scopes of work, technical specifications, and ensures compliance with established purchasing policies.
Drafts, reviews, and maintains contracts, amendments, renewals, and terminations, ensuring timely tracking and compliance.
Administers a centralized contract management system; monitors key contract milestones and deliverables.
Reviews and approves purchase requisitions and purchase orders for accuracy, budget alignment, and compliance.
Provides training and technical guidance to departments on purchasing procedures, solicitations, and contract administration.
Assists in maintaining the City’s Procurement Policies and Procedures Manual and recommends process improvements.
Coordinates procurement for capital improvement and grant-funded projects, ensuring adherence to funding agency requirements.
Prepares and presents procurement-related reports and analyses for management and City leadership.
Maintains effective relationships with vendors, contractors, and staff; promotes ethical and transparent purchasing practices.
Any other duties as assigned.