Purchasing Analyst

State of Florida•Jacksonville, FL

21h•$45,060•Onsite

About The Position

The mission of the Florida Department of Military Affairs is to provide management oversight of the Florida National Guard and provide units and personnel ready to support national security objectives; to protect the public safety of citizens and to contribute to the national, state and community programs that add value to the United States of America and to the State of Florida.

Requirements

A High School Diploma or equivalent; AND
Six (6) years of professional, full-time equivalent experience in purchasing, accounting, finance, receivables and/or budgeting.
Education may substitute for experience on a year-for-year basis.
Knowledge of the principles and practices of purchasing
Knowledge of the principles and techniques of effective communication
Knowledge of administrative principles and practices
Knowledge of the methods of data collection
Ability to understand and apply rules, regulations, policies, and procedures
Ability to maintain purchasing records
Ability to develop various reports
Ability to develop and organize data into logical format for presentation in reports, proposals, and other written documents
Ability to utilize problem-solving techniques
Ability to work independently
Ability to prioritize workload
Ability to plan, organize and coordinate work assignments
Ability to communicate effectively
Ability to establish and maintain effective working relationships with others

Responsibilities

Assists with monitoring purchasing and contracting transactions for DMA to ensure compliance with Florida Statutes are met. Assists with the monitoring of dates on contracts to ensure completion from start to final payments are processed prior to expiration.
Assists with administering and management of all federal/state cooperative agreements which allocate funds to specific Army and Air Force programs throughout the state; ensuring provisions of the various agreements are met during execution.
Assists with providing purchasing and contracting expertise to ensure all purchases, regardless of complexity, are in accordance with state and federal rules, regulations, and guidelines to include bids, RFP’s and ITN’s.
Assists with monitoring all purchases and contracts on My Florida Market Place and the Florida Accountability Contract Tracking System (FACTS).
Assists by providing oversight and guidance in the management and execution of grants awarded to DMA.
Assisting and training other purchasing personnel as required.
Assists with the administering of the p-card application process
Submits application and all documents to bank of America WORKS for processing
Assists with monitoring all purchases and ensures all information is in the WORKS system. Follows transactions through works for accuracy and timeliness. Provide assistance to cardholders with coding and processing transactions.
Assists with canceling p-cards upon position changes and employee terminations.
Assists with the monitoring and processing of lease payments.
Assists with gathering documents between departments for processing payments.
Receive reports from accounting to ensure payments are processed accurately and timely.
Assists with monitoring the WEX Gas card program to include proper usage, expenditures, and lost/stolen cards replacements.
Ensure reports are submitted accurately and timely.
Assists with tracking and monitoring cell phones
Verifies and implements state active-duty cell phones during emergencies
Supports State Active-Duty missions in a purchasing role as needed
Supports any activity assigned by the State Quartermaster, Deputy State Quartermaster and/or the Chief Financial Operator