Purchasing Agent/Buyer (61684)

ADAMS AND ASSOCIATES INC•Ayer, MA

2d•$48,000 - $48,000

About The Position

(Temporary Leave Coverage--Estimated 12 weeks) Responsible for the purchasing function for all Campus needs. Responsible for all procurement activities for the Center to ensure that staff requests for goods and services are promptly and satisfactorily fulfilled and procurements are conducted in compliance with Company and Government policies and procedures. Procures goods and services for the Center in accordance with Company purchasing policies and procedures. Selects services and vendors through competitive pricing, service and quality guidelines in compliance with Federal Acquisition Regulation and Company policies and SOPs. Prepares purchase order contracts, subcontracts, lease/rental agreements and consultant contracts for services, equipment, repairs and rehab projects, preparation, distribution and maintenance of all PRL. Develops and maintains a qualified vendor list with appropriate identification of small, large, Veteran, Minority and/or Female suppliers. Utilizes the federal supply schedules as needed. Monitors vendor adherence to quality standards, prescribed delivery schedules and contract terms. Assures required vendor performance evaluation for determination of continued goods and/or services. Coordinates with the Center Finance function to confirm pricing information. Administers the Center subcontract program to assure meeting the Subcontract Plan goals. Administers the construction, rehabilitation and maintenance subcontracts per Federal and Company guidelines. Complies with all provisions of the Center contract and Company SOPs as related to the Purchasing/Procurement function. Participates in weekly Triangle Meeting which involves Finance, Property and Purchasing, to ensure prompt correction of vendor issues. Maintains required logs, computer database and prepares and submits required Company and Government reports. Leads bidding process (RFPs, RFQs, RFIs, Sole Source, Sealed Bid, etc.) from cradle to grave. Practices superior customer service and communication, including timely feedback on purchase requests. Develops Center-beneficial linkages within the community to enhance and promote local procurement activity. Promotes a positive image of the Center and Job Corps and establishes meaningful relationships with the local business community. Exchanges ideas and information, both orally and in writing, in a clear and concise manner and contributes meaningfully to group efforts by offering relevant ideas and knowledge. Provides quality and timely information to DOL/Company when requested.

Requirements

Computer literacy and proficiency in Microsoft suite of applications is required.
High School Diploma or equivalent required.

Nice To Haves

Familiarity with Acumatica software is preferred.
Three or more years of experience including oversight of contracts, subcontracts and experience with Federal Acquisition Regulations preferred.
Degree or certification from an accredited or relevant certified training program or school preferred.

Responsibilities

Responsible for the purchasing function for all Campus needs.
Responsible for all procurement activities for the Center to ensure that staff requests for goods and services are promptly and satisfactorily fulfilled and procurements are conducted in compliance with Company and Government policies and procedures.
Procures goods and services for the Center in accordance with Company purchasing policies and procedures.
Selects services and vendors through competitive pricing, service and quality guidelines in compliance with Federal Acquisition Regulation and Company policies and SOPs.
Prepares purchase order contracts, subcontracts, lease/rental agreements and consultant contracts for services, equipment, repairs and rehab projects, preparation, distribution and maintenance of all PRL.
Develops and maintains a qualified vendor list with appropriate identification of small, large, Veteran, Minority and/or Female suppliers.
Utilizes the federal supply schedules as needed.
Monitors vendor adherence to quality standards, prescribed delivery schedules and contract terms.
Assures required vendor performance evaluation for determination of continued goods and/or services.
Coordinates with the Center Finance function to confirm pricing information.
Administers the Center subcontract program to assure meeting the Subcontract Plan goals.
Administers the construction, rehabilitation and maintenance subcontracts per Federal and Company guidelines.
Complies with all provisions of the Center contract and Company SOPs as related to the Purchasing/Procurement function.
Participates in weekly Triangle Meeting which involves Finance, Property and Purchasing, to ensure prompt correction of vendor issues.
Maintains required logs, computer database and prepares and submits required Company and Government reports.
Leads bidding process (RFPs, RFQs, RFIs, Sole Source, Sealed Bid, etc.) from cradle to grave.
Practices superior customer service and communication, including timely feedback on purchase requests.
Develops Center-beneficial linkages within the community to enhance and promote local procurement activity.
Promotes a positive image of the Center and Job Corps and establishes meaningful relationships with the local business community.
Exchanges ideas and information, both orally and in writing, in a clear and concise manner and contributes meaningfully to group efforts by offering relevant ideas and knowledge.
Provides quality and timely information to DOL/Company when requested.