Purchasing Buyer

IPG•Carbondale, IL

About The Position

Responsible for managing procurement processes and handling billing functions. This role ensures that the organization remains operational, cost-effective, and compliant with safety regulations while maintaining efficiency in purchasing and billing procedures. This position also oversees the maintenance and operations of company facilities.

Requirements

Bachelor’s degree (B.A.) from four-year college or university; or five years related experience and/or training; or equivalent combination of education and experience.
0-2 years of purchasing and/or inventory experience in an industrial or operations environment preferred.
0-2 years’ demonstrated proficiency in procurement and billing software and tools (e.g., ERP systems).
Strong negotiation, organizational, and communication skills.
Vendor and contract management
Financial and budget management
Ability to organize and manage multiple priorities.
Critical thinking and analytical skills.
Problem analysis and problem resolution at a functional level.
Excellent interpersonal and communication skills (written and verbal).
Proficiency in Microsoft Office suite required.
Exceptional organizational and time management skills are required.
Flexibility to work extended hours during the work week and have open availability to work weekends and holidays on an as-needed basis.
Must have the ability to lift and carry tools and parts weighing minimum 33 lbs. up to 60 lbs.
Must be able to bend, squat, walk, stand and/or sit for prolonged periods of time.

Responsibilities

Develop and maintain vendor relationships to ensure cost-effective and timely procurement of goods and services.
Review and approve purchase requisitions and orders.
Negotiate contracts, pricing, and terms with suppliers.
Maintain records of purchases, contracts, and agreements.
Analyze market trends and supplier performance to optimize purchasing strategies.
Ensure compliance with company policies and procurement regulations.
Prepare and manage invoices, ensuring accuracy and timeliness.
Reconcile billing discrepancies with vendors, customers, and internal departments.
Track expenses and budgets related to facility management and procurement.
Generate financial reports and assist with audits related to facility costs and procurement activities.
Coordinate with contractors, vendors, and internal teams to ensure the upkeep of the facility.
Oversee day-to-day facility operations, including maintenance, repairs, and renovations.
Develop and implement preventive maintenance schedules for equipment and infrastructure.
Respond to emergency maintenance requests and ensure quick resolution of issues.
Ensure operations have all parts and components, maintains updated parts list, and works with suppliers to resolve gaps in availability, quality, and delivery.
Manage space planning, office moves, and layouts to meet organizational needs.
Collaborate with the finance team to manage payment schedules and cash flow.
Return incorrect of defective goods as well as minimizing overstock, removing obsolete products, and managing returns.
Related tasks as requested by Supervisor