Purchasing Administrator

Sto Building Group•New York, NY

About The Position

The Purchasing Administrator plays a critical role in ensuring that contracts are managed effectively throughout the lifecycle of the project. The individual will be responsible for facilitating communication between all stakeholders in the creation and execution of subcontracts. The successful candidate will have a deep understanding of construction contracts, excellent organizational skills, and a proactive approach to problem-solving.

Requirements

Bachelor's degree in Business Administration, Construction Management, Engineering, or related field required.
5+ years of experience in contract administration or construction project management, with a strong background in construction contracts, procurement, and risk management.
Strong understanding of construction contract law, industry regulations, and standard contract templates.
Excellent negotiation and communication skills, both written and verbal.
Proficiency with MS Office Suite required
Proficiency with DocuSign required
Ability to identify and resolve problems proactively and effectively.
Strong attention to detail and organizational skills.
Ability to work under pressure and meet deadlines.

Nice To Haves

Paralegal training or certification a plus
Experience with large-scale commercial, industrial, or infrastructure projects is highly preferred.
CMiC (construction management software) experience a plus

Responsibilities

Assist in drafting construction contracts, subcontracts, and purchase orders.
Maintain accurate and up-to-date contract records, including amendments, change orders, and correspondence.
Identify potential risks related to contract execution and propose risk mitigation strategies.
Ensure all required insurance, bonding, and legal requirements are in place before contract execution.
Support the revisions of contracts, working with estimating, project management and inhouse legal teams when necessary.
Serve as the primary point of contact between the company, clients, subcontractors, and suppliers regarding contractual matters.
Collaborate with project managers, engineers, and legal teams to ensure alignment and clear understanding of contract terms.
Provide regular updates to senior management regarding timeliness and potential issues.
Maintain a centralized system for all contract-related documents and records.
Ensure all contract documents are legally sound, and comply with industry standards, company policies, and client requirements.