Purchasing Administrative Assistant
About The Position
Join our team at the Allentown site, a leader in medical device and skin wearable manufacturing. We specialize in silicone-based products like scar and wrinkle reduction patches, distributed through major outlets and serving a rapidly expanding consumer and medical market. Responsibilities Support operational procurement activities, focusing on indirect spending such as office supplies, services, and MRO items. Review purchase requisitions and prepare purchase orders for approval. Route all purchase orders to the Buyer/Procurement Manager for final approval without direct buying authority. Execute approved purchase orders within the ERP system. Maintain and update vendor master records. Communicate professionally with vendors regarding order status, documentation, and basic inquiries. Assist with resolving invoice discrepancies in coordination with Accounting. Support general procurement administration and reporting as needed. Essential Skills Purchasing and purchase order management. Data entry and proficiency with Microsoft Office, especially Excel and Outlook. Familiarity with ERP systems such as Epicor, SAP, Oracle, or NetSuite. Basic understanding of procurement, supply chain, or purchasing concepts. Strong organizational and administrative skills. Ability to communicate professionally with vendors and internal stakeholders. Detail-oriented with strong follow-through. Additional Skills & Qualifications Associate’s or Bachelor’s degree in Supply Chain, Business, Operations, or a related field is preferred. Internship or entry-level experience in procurement, supply chain, operations, or manufacturing. Experience supporting purchasing or administrative functions in a manufacturing environment.
Requirements
- Purchasing and purchase order management.
- Data entry and proficiency with Microsoft Office, especially Excel and Outlook.
- Familiarity with ERP systems such as Epicor, SAP, Oracle, or NetSuite.
- Basic understanding of procurement, supply chain, or purchasing concepts.
- Strong organizational and administrative skills.
- Ability to communicate professionally with vendors and internal stakeholders.
- Detail-oriented with strong follow-through.
Nice To Haves
- Associate’s or Bachelor’s degree in Supply Chain, Business, Operations, or a related field is preferred.
- Internship or entry-level experience in procurement, supply chain, operations, or manufacturing.
- Experience supporting purchasing or administrative functions in a manufacturing environment.
Responsibilities
- Support operational procurement activities, focusing on indirect spending such as office supplies, services, and MRO items.
- Review purchase requisitions and prepare purchase orders for approval.
- Route all purchase orders to the Buyer/Procurement Manager for final approval without direct buying authority.
- Execute approved purchase orders within the ERP system.
- Maintain and update vendor master records.
- Communicate professionally with vendors regarding order status, documentation, and basic inquiries.
- Assist with resolving invoice discrepancies in coordination with Accounting.
- Support general procurement administration and reporting as needed.
Benefits
- Medical, dental & vision
- Critical Illness, Accident, and Hospital
- 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
- Life Insurance (Voluntary Life & AD&D for the employee and dependents)
- Short and long-term disability
- Health Spending Account (HSA)
- Transportation benefits
- Employee Assistance Program
- Time Off/Leave (PTO, Vacation or Sick Leave)
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What This Job Offers
Career Level
Entry Level
Education Level
Associate degree
Number of Employees
501-1,000 employees
