Purchasing / Administrative Assistant

Sun Gro Horticulture•Hubbard, OR

44d•Onsite

About The Position

The Purchasing / Administrative Assistant supports the daily purchasing and administrative needs of Sun Gro facilities. This entry-level role focuses on purchase order creation, supplier follow-up, data entry, and maintaining accurate information within Microsoft Business Central (BC). The position also requires strong Excel skills, accurate data handling, and basic analytical ability to support purchasing activities such as reviewing inventory levels, comparing quotes, and identifying discrepancies.

Requirements

Strong Excel competency, including: Basic formulas, Sorting and filtering
Ability to organize and clean datasets
Analytical skills to support: Reviewing inventory levels and identifying shortages, Comparing supplier quotes, Spotting inconsistencies in data or invoices, Updating reports and identifying basic trends
Excellent attention to detail and accuracy with data entry.
Good organizational and time-management skills.
Strong communication skills in both written and verbal form.
Ability to learn ERP/MRP systems, especially Microsoft Business Central (BC).
Positive, proactive attitude with a willingness to take initiative and learn new tasks.
Ability to work effectively with suppliers, operations, and internal teams.
Professional, dependable, and able to maintain confidentiality.
High school diploma required
0–2 years of experience in purchasing, supply chain, office administration, or similar roles preferred.
Experience with Excel or data-heavy administrative work is strongly preferred.

Nice To Haves

Pivot tables (preferred, not required)
Associate’s or Bachelor’s degree preferred.
Manufacturing environment experience is helpful but not required.

Responsibilities

Create and process purchase orders for raw materials, MRO supplies, and services as directed.
Review MRP/forecast reports, identify upcoming material needs, and communicate potential shortages or issues to the purchasing team.
Assist with maintaining accurate item data, pricing, vendor records, and reorder points in the BC system.
Update and monitor spreadsheets that track open orders, deliveries, costs, and inventory status.
Communicate with suppliers for routine order updates, confirmations, documentation requests, or delivery questions.
Gather vendor quotes and perform basic price and delivery comparisons using Excel.
Assist with collecting and organizing supplier onboarding documents.
Match invoices, packing slips, and purchase orders; identify mismatches and assist in resolving discrepancies.
Track invoice issues or outstanding documents using spreadsheets or internal logs.
Maintain organized purchasing files and documentation for audits or internal reviews.
Coordinate with operations and receiving teams to verify deliveries and update system records.
Report simple quality or quantity issues to the purchasing team for further review.
Support Safety or Quality teams when purchasing-related records or documentation are needed.
Perform data entry, report updates, scanning, filing, and document management.
Prepare Excel-based reports such as open PO lists, cost comparisons, vendor logs, or delivery schedules.
Provide general administrative support to purchasing, operations, and site leadership as needed.