Purchasing & Acct Payable Coordinator

Legends Global•San Juan, PR

About The Position

Legends Global the leader in privately managed public assembly facilities and live events, has an excellent opening for the Purchasing & AP Coordinator at The Puerto Rico Convention Center. This Position is responsible for all aspects of purchasing and receiving efficiently and cost effectively support organizational operations. This position will also be responsible for F&B payments. receiving, processing, verifying and reconciling invoices. Essential Duties Review purchase orders requisitions for proper authorization and compliance with organizational policy and procedures and prepare and send to supplier purchase order Identify vendor and supplier selection process based on price, quality, support, capacity and reliability Maintain products and/or services warranty (electronic and hard copy log). Identify equipment with asset ID & enter information on inventory software Monitor and assure all licenses and permits are up to date and keep physical file of licenses issued Receive merchandise ordered for all goods except food and beverage, ensure proper receiving match with purchase order, and ensure delivery to appropriate departments. Follow up on receiving discrepancies when necessary Forward proper documentation to accounts payable for payment and accounting in the case of asset capitalization Process F&B invoices for payment, which includes entering information from invoices to the accounting system, ensuring proper documentation backup, general ledger coding, routing invoices for approval, process check runs (as needed) and following up to ensure payments are processed timely Respond to vendor inquiries regarding past due invoices and discrepancies Request for monthly statement from suppliers Responsible for equipment & physical inventory Physical Requirements Required frequently: standing, walking kneeling, squatting, bending reaching, and work in hot or cold temperatures. Ability to lift up to15 lbs. Ability to communicate, detect, observe, and exchange information with guests, staff & supervisors.

Requirements

Bachelor’s degree in Accounting or Finance or related field.
Minimum 2 years of experience or related work experience.
Strong organizational skills
Strong verbal and written communication skills.
Experience in purchasing and procurement.
Negotiating skills
Attention to detail
Results orientated.
Effective time management skills, strong organizational and multi-tasking skills.
Strong interpersonal skills with the ability to work with all levels of management.
Ability to work effectively under pressure.
Understands and adheres to organizational and departmental policy and procedures.
Operates with a sense of teamwork.
Attendance at work and punctuality are essential functions of this position.
Basic math skills.

Responsibilities

Review purchase orders requisitions for proper authorization and compliance with organizational policy and procedures and prepare and send to supplier purchase order
Identify vendor and supplier selection process based on price, quality, support, capacity and reliability
Maintain products and/or services warranty (electronic and hard copy log).
Identify equipment with asset ID & enter information on inventory software
Monitor and assure all licenses and permits are up to date and keep physical file of licenses issued
Receive merchandise ordered for all goods except food and beverage, ensure proper receiving match with purchase order, and ensure delivery to appropriate departments.
Follow up on receiving discrepancies when necessary
Forward proper documentation to accounts payable for payment and accounting in the case of asset capitalization
Process F&B invoices for payment, which includes entering information from invoices to the accounting system, ensuring proper documentation backup, general ledger coding, routing invoices for approval, process check runs (as needed) and following up to ensure payments are processed timely
Respond to vendor inquiries regarding past due invoices and discrepancies
Request for monthly statement from suppliers
Responsible for equipment & physical inventory