Purchase Order Coordinator

American Builders Supply Inc•Winter Haven, FL

8d•Onsite

About The Position

We are looking for a Purchase Order Coordinator for our team in Winter Haven, FL. The ideal candidate will have office experience as well as being proficient with computers and Excel. The Purchase Order Coordinator will be responsible for pulling purchase orders from various customer websites, confirming the information and price match what we are reflecting and entering the purchase order information into Bistrack. The following description details the duties. These duties include but are not limited to the following functions. Truss Specific: Responsible for going to multiple websites daily to pull purchase orders from customers. Verifying all information on Purchase order matches our information in Alpine and the pricing matches agreed upon pricing. Once information is correct enter the information from the PO into Bistrack per our SOPs. Updating all Alpine records with the Sales Order number provided by Bistrack into Alpine. Filing all processed Purchase Orders in Alpine for easy reference if needed by all members of the Truss division. General: Verifying customer information is correct, and /or re-entering data. Review for accuracy and make changes when advised or necessary. Communicate with customers and pursue corrected or revised POs when necessary. Verify correct invoicing price. Train new employees on the Purchase Order process. Support the locations administrative staff in a variety of general office and clerical tasks. Performs other duties and responsibilities as required or requested.

Requirements

Working knowledge of floorplans, elevations, and blueprints.
Ability to plan, coordinate, prioritize, and meet tight deadlines.
Excellent written and oral communication skills.
High degree of computer literacy (Microsoft Office).
Team player.
Detail oriented.
Flexibility to multi-task in a demanding, fast-paced technical environment.
Outstanding customer service skills.

Responsibilities

Responsible for going to multiple websites daily to pull purchase orders from customers.
Verifying all information on Purchase order matches our information in Alpine and the pricing matches agreed upon pricing.
Once information is correct enter the information from the PO into Bistrack per our SOPs.
Updating all Alpine records with the Sales Order number provided by Bistrack into Alpine.
Filing all processed Purchase Orders in Alpine for easy reference if needed by all members of the Truss division.
Verifying customer information is correct, and /or re-entering data.
Review for accuracy and make changes when advised or necessary.
Communicate with customers and pursue corrected or revised POs when necessary.
Verify correct invoicing price.
Train new employees on the Purchase Order process.
Support the locations administrative staff in a variety of general office and clerical tasks.
Performs other duties and responsibilities as required or requested.