Purchase Order Coordinator

Kodiak Building Partners•Winter Haven, FL

5d•Onsite

About The Position

Overview We are looking for a Purchase Order Coordinator for our team in Winter Haven, FL . The ideal candidate will have office experience as well as being proficient with computers and Excel. The Purchase Order Coordinator will be responsible for pulling purchase orders from various customer websites, confirming the information and price match what we are reflecting and entering the purchase order information into Bistrack. The following description details the duties. These duties include but are not limited to the following functions. Duties and Responsibilities Truss Specific: Responsible for going to multiple websites daily to pull purchase orders from customers. Verifying all information on Purchase order matches our information in Alpine and the pricing matches agreed upon pricing. Once information is correct enter the information from the PO into Bistrack per our SOPs. Updating all Alpine records with the Sales Order number provided by Bistrack into Alpine. Filing all processed Purchase Orders in Alpine for easy reference if needed by all members of the Truss division. General: Verifying customer information is correct, and /or re-entering data. Review for accuracy and make changes when advised or necessary. Communicate with customers and pursue corrected or revised POs when necessary. Verify correct invoicing price. Train new employees on the Purchase Order process. Support the locations administrative staff in a variety of general office and clerical tasks. Performs other duties and responsibilities as required or requested. Qualifications Working knowledge of floorplans, elevations, and blueprints. Ability to plan, coordinate, prioritize, and meet tight deadlines. Excellent written and oral communication skills. High degree of computer literacy (Microsoft Office). Team player. Detail oriented. Flexibility to multi-task in a demanding, fast-paced technical environment. Outstanding customer service skills. Working conditions Job requires some extended hours, as needed, to accomplish job requirements. Job requires working in manufacturing/warehouse environment which includes high temperatures and humidity. Job requires working in and around machinery/powered equipment and associated safety risks. Job requires interaction with internal and external customers to resolve issues. Job requires interaction with all levels within the location and all their direct reports (as needed). Physical requirements Job requires lifting and sitting for long periods of time within an office environment. Benefits Medical, Dental, Vision, Life Insurance, Short Term and Long Term Disability after 30 days PTO (2 weeks a year for first 2 years) 401k after 6 months This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employee(s) will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. American Builders Supply is an equal opportunity employer and considers all candidates for employment regardless of race, color, sex, age, national origin, creed, disability, marital status, sexual orientation, or political affiliation

Requirements

Working knowledge of floorplans, elevations, and blueprints.
Ability to plan, coordinate, prioritize, and meet tight deadlines.
Excellent written and oral communication skills.
High degree of computer literacy (Microsoft Office).
Team player.
Detail oriented.
Flexibility to multi-task in a demanding, fast-paced technical environment.
Outstanding customer service skills.

Responsibilities

Responsible for going to multiple websites daily to pull purchase orders from customers.
Verifying all information on Purchase order matches our information in Alpine and the pricing matches agreed upon pricing.
Once information is correct enter the information from the PO into Bistrack per our SOPs.
Updating all Alpine records with the Sales Order number provided by Bistrack into Alpine.
Filing all processed Purchase Orders in Alpine for easy reference if needed by all members of the Truss division.
Verifying customer information is correct, and /or re-entering data.
Review for accuracy and make changes when advised or necessary.
Communicate with customers and pursue corrected or revised POs when necessary.
Verify correct invoicing price.
Train new employees on the Purchase Order process.
Support the locations administrative staff in a variety of general office and clerical tasks.
Performs other duties and responsibilities as required or requested.