Public Service Coordinator I - Programs Coordinator

State of Maine•Augusta, ME

About The Position

The Office of Employee Health & Wellness, Workers’ Compensation, is responsible for the overall management of the State’s self-insured workers’ compensation program. Through comprehensive partnerships and initiatives, we assist in the prevention of workplace injuries and provide the necessary services, such as medical care and compensation, to injured State of Maine employees. This position provides a broad range of professional services, including gathering, organizing, and analyzing data and information regarding payroll, benefits, procurement, fiscal information, program administration, and multiple levels of support within the OWC office. This position is also responsible for administering the Return-to-Work program, which involves finding job placements for qualified individuals and ensuring payroll and benefits are properly maintained. Finally, this position is also responsible for ensuring all contract documents for outside vendors are submitted to Procurement in a timely and accurate manner and oversees budget management, including contract finances, office expenses, and payroll costs. Work is performed under limited supervision.

Requirements

Knowledge of supervisory principles, practices, and techniques.
Knowledge of State Government operations.
Knowledge of public administration and personnel management procedures.
Knowledge of accounts payable and accounts receivable.
Knowledge of Financial Management.
Knowledge of workers' compensation laws, rules, regulations, practices, and procedures.
Knowledge of various state and federal rules such as FMLA, ADA, EEO, health, dental, life, retirement and disability.
Knowledge and ability to use applicable computer programs.
Knowledge desktop applications (e.g., Word, Power Point & Excel).
Knowledge of data collection and interpretation methods.
Ability to be successful working within a team environment.
Ability to analyze facts and information, reach logical conclusions, and make sound decisions/recommendations.
Ability to understand and apply policies and procedures.
Ability to work and plan independently.
Ability to oversee, review, evaluate and direct the work of others.
Ability to establish and maintain effective working relationships (internal and external).
Ability to gather information from multiple sources.
Ability to communicate clearly and effectively.
Ability to multitask and prioritize as needed.
An eight (8) year combination of education, training and experience in accounting, public administration, personnel management, workers’ compensation or related field. Equivalent work experience may be substituted for the education requirement on a year-for-year basis.

Nice To Haves

Preference will be given to applicants with experience in workers’ compensation.

Responsibilities

Provides supervision to the Program Administrator and Return-to-Work Employees.
Makes sound supervisory decisions.
Evaluate and place employees into Return-to-Work positions based on eligibility and qualifications.
Perform or oversee all HR and payroll functions associated with the Return-to-Work program.
Implement and evaluate administrative procedures for program operations.
Monitor and manage budget aspects within OWC.
Coordinate outside vendor contracts.
Oversight of accounts payable.
Draft program policies, procedures, guidelines, and protocols to document operations and maximize program effectiveness.
Gather, organize, and analyze data to provide beneficial direction to the Program Director.
Develop relationships with internal agencies and vendors.
Supervises the Program Administrator Position.

Benefits

Work-Life Balance – Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.
Health Insurance Coverage – The State of Maine pays 85%-100% of employee-only premiums ($11,857.68-$13,950.24 annual value), depending on salary.
Health Insurance Premium Credit – Participation decreases employee-only premiums by 5%.
Dental Insurance – The State of Maine pays 100% of employee-only dental premiums ($365.28 annual value).
Retirement Plan – The State of Maine contributes 18.91% of pay to the Maine Public Employees Retirement System (MainePERS), on behalf of the employee.
Gym Membership Reimbursement – Improve overall health with regular exercise and receive up to $40 per month to offset this expense.
Health and Dependent Care Flexible Spending Accounts – Set aside money pre-tax to help pay for out-of-pocket health care expenses and/or daycare expenses.
Public Service Student Loan Forgiveness – The State of Maine is a qualified employer for this federal program.
Living Resources Program – Navigate challenging work and life situations with our employee assistance program.
Parental leave is one of the most important benefits for any working parent. All employees who are welcoming a child—including fathers and adoptive parents—receive forty-two (42) consecutive calendar days of fully paid parental leave. Additional, unpaid leave may also be available, under the Family and Medical Leave Act.
Voluntary Deferred Compensation – Save additional pre-tax funds for retirement in a MaineSaves 457(b) account through payroll deductions.
State employees are eligible for an extensive and highly competitive benefits package, covering many aspects of wellness.