PS Executive Assistant
About The Position
Provides complex administrative support for the Division of Cardiovascular Medicine, primarily working with Cardiovascular Medicine Staff and Faculty. This person will support the General Cardiology & Heart Failure Sections. This position is eligible for the hybrid schedule after 3 months of training. This position is eligible for generous university benefits (https://www.hr.utah.edu/benefits/), including; medical-dental-wellness coverage (https://www.hr.utah.edu/benefits/health\wellness.php) , an additional immediately vested14.2% of salary employer contribution (https://www.hr.utah.edu/benefits/retire\401aPlan.php) to retirement (401a), paid leave (https://www.hr.utah.edu/benefits/paidLeave.php), paid holidays (https://www.hr.utah.edu/benefits/holiday.php), tuition assistance (https://www.hr.utah.edu/benefits/tuition.php) for employees and family, free UTA transport pass (https://commuterservices.utah.edu/uta/) and others. Please see additional benefits details at: https://www.hr.utah.edu/benefits/
Requirements
- Bachelor's degree in Business, Finance, Health Care Administration or a related field, or equivalency (one year of education can be substituted for two years of related work experience) required.
- Two years office management and supervisory experience, demonstrated knowledge of finance and budgeting, and public relations skills required.
- Demonstrated human relations and effective communication skills are also required.
- This position is patient-sensitive and must fulfill all associated requirements.
- We protect our patients, coworkers, and community by requiring all patient-sensitive employees to be immunized according to CDC standards and hospital policy.
- Limited exemptions may be made for documented medical contraindications or religious beliefs that object to vaccinations.
- Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Responsibilities
- Provides administrative support to section physicians and advanced practice clinicians by managing their calendars and meetings, making travel arrangements, purchasing/ordering supplies, submitting financial reimbursements, and various other administrative tasks.
- Schedules and coordinates meetings for section team: creates agendas, takes meeting minutes as requested and distributes, and sends meeting reminders
- Assists with faculty recruitment by coordinating recruitment visits.
- Assists with hiring Post-Doc Fellows for supported physicians as needed.
- Tracks medical licensing and credentialing for supported physicians and clinicians; assists with renewing and submitting applications as needed.
Benefits
- medical-dental-wellness coverage
- an additional immediately vested14.2% of salary employer contribution to retirement (401a)
- paid leave
- paid holidays
- tuition assistance for employees and family
- free UTA transport pass
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Industry
Educational Services
Number of Employees
5,001-10,000 employees
